Hobart and William Smith Colleges

Step-by-Step Student Employment Process for an On-Campus Job

1. Student to create/update resume.

Career Services can assist.

2. Search & apply for desired position.

Network! Ask your friends, professors and staff for potential open unposted positions.

3. Interview with supervisor of desired position.

If hired, proceed onto next steps. If not hired, move back a step.

4. Supervisor must submit Smart Hire request in PeopleSoft.

This communicates to HR that the student is to be hired for the position.

5. Student must go to the HR Office to complete new hire paperwork which includes I-9 & W-4 prior to starting their new job.

Must provide original acceptable documents (no copies).

6. Student is hired into PeopleSoft and is now cleared to begin working!

Student is not to work more than 20 hrs a week while classes are in session and up to 40 hrs during breaks.

7. Student will have access to their timesheet within 24 hrs of being hired in PeopleSoft.

Student to sign-off on receiving the Student Employee Handbook.

8. Student is required to enter hours worked into PeopleSoft and submit them to their supervisor on a biweekly basis per the pay calendar.

 

WORK-STUDY

Whether Federal or institutional, the award of work-study is not a guarantee of funds, and it will not be deducted from your bill. Work-study is part of the self-help portion of financial aid; students are encouraged but not required to work on-campus. If interested in working, students must be proactive in applying for open positions. Students awarded federal work study have priority to secure a position during the first two weeks of each semester. Students awarded HWS work study may pursue campus employment after the first two weeks of classes. Students who choose to work will receive a bi-weekly paycheck for wages earned. Work study funding does not apply as a credit to the student’s bill. The Office of Financial Aid awards work-study; however, the Human Resources Office handles all other aspects of student employment opportunities which are listed online.

INTERNATIONAL STUDENT WORKERS

Whether Federal or institutional, the award of work-study is not a guarantee of funds, and it will not be deducted from your bill. Work-study is part of the self-help portion of financial aid; students are encouraged but not required to work on-campus. If interested in working, students must be proactive in applying for open positions. Students awarded federal work study have priority to secure a position during the first two weeks of each semester. Students awarded HWS work study may pursue campus employment after the first two weeks of classes. Students who choose to work will receive a bi- weekly paycheck for wages earned. Work study funding does not apply as a credit to the student’s bill. The Office of Financial Aid awards work-study; however, the Human Resources Office handles all other aspects of student employment opportunities which are listed online.