Welcome to the Office of Human Resources website.

Human Resources supports the campus community by providing information and services related to employment, compensation, benefits, health & safety, and training.  We are committed to providing professional guidance, consultation, and quality customer service.  As you click through Human Resources website you will find information and the tools to help you be productive and successful at Hobart and William Smith Colleges.

The Office of Human Resources
Gulick Hall, 1st Floor
Monday-Friday 8:30am-5:00pm


2019 HWS Summer Hours Program

For the summer of 2019, the summer leave policy will again provide a reduction of hours during the week. From Monday, June 10 through Friday, August 9, the administrative offices will be open from 8:30 a.m. to 4:00 p.m.; a reduction of one hour per day. This policy applies to all 12-month full-time staff who are normally scheduled to work 37.5 hours or more per week.

How to record summer hours:
To complete your online Hourly time report, please record your hours worked and then record 1 hour for ALD. If you take a vacation, sick or personal day, record 6.5 hours for the appropriate paid time off and 1 hour for ALD. If you have any questions about your online time input, please contact Payroll at ext. 3342.

For the Administrative Non-Exempt Time Report, after your reporting hours worked, please indicate in the "Other" column the one-hour of Administrative Leave (ALD) for each day worked. If you take paid time off (vacation, sick or personal time), please report 6.5 hours for the paid time off and then the 1 hour of ALD to cover the 4 p.m. to 5 p.m. hour.

Administrative Exempt Salaried employees, please report your paid time off (vacation, sick or personal time) as 6.5 hours and then 1 hour in the "Other" column as ALD to cover the 4 p.m. to 5 p.m. hour.

Additionally, there is no banking of summer leave hours allowed in order to use as a full day off or to utilize after August 9, 2019.

Ten Month Employee Summer Schedule:
The 2019 summer break for 10-month employees will commence as outlined below. Certain offices such as the Library, Athletics, Print Services, and Campus Safety, may have different hours or different 10-month start/end dates.

2019 Summer Break for 10-month employees:


Begin Day/Date

End Day/Date


Monday, June 10

Friday, August 9

Please direct any questions to or by calling extension 3312.

Thank you for a great year and enjoy summer!

Summer Employment Guidelines

The Office of Human Resources is responsible for the coordination of temporary summer employment on campus.

We strive to provide fair and equitable opportunities to students enrolled at Hobart and William Smith Colleges and all others who are interested in working on our campus during the summer. Summer employment also supports the various campus departments who need seasonal help. Read More >>

2019 United Way Campaign

Hobart and William Smith Colleges are excited to announce the kick off for the 2019 United Way Campaign. To learn more about the organizations supported by the United Way of Ontario County you can visit their site at

Every gift to United Way’s Community Fund makes a measurable impact on our community-kids, families, older adults and more. Every volunteer hour helps to build an even greater community. Every leader trained willstrengthen this incredible community many of us call home. HWS employees are encouraged to join the Office of Human Resources and Hobart and William Smith Colleges in supporting the 2019 United Way Campaign. To make your secure online pledge, either type in or click

  • Your username is your email address (e.g. or if you do not have email, you can still pledge online by using hws + 1stinitial + Last name (e.g. hwsjdoe)
  • Your temporary password is your last name (you are required to change at login)
  • This year we are adding some incentives to support this important organization. So if you enjoy friendly competition while helping others, this may be a great opportunity for you.
  • For those who donated last year, if you increase your 2019 donation by at least 10%, your name will be entered into a raffle to win a gift basket of HWS spirit gear from the College Store.
  • For departments that have 100% employee participation, you will receive a complimentary lunch in the Common Room.
  • For all participants who donate this year, your name will be entered into a raffle to win a lunch with the new HWS President, Dr. Joyce Jacobsen. Up to 10 employees are eligible to win.
  • Thank you in advance for supporting the community in which we live and work. If you have questions, please reply or call Human Resources at x3312.

Reasonable Accommodations for Employees with Disabilities

It is the policy of the Colleges to provide reasonable accommodations for qualified individuals with a disability who are employees or applicants for employment. The Colleges are committed to complying with the Americans with Disabilities Act (ADA), the New York State Human Rights Law (NYHRL), and all applicable laws prohibiting discrimination in employment against qualified individuals with disabilities. The Colleges will reasonably accommodate qualified individuals with known disabilities unless doing so would result in undue hardship to the Colleges. The interactive process of identifying a reasonable accommodation begins when an employee or applicant discloses a disability, provides documentation, and requests an accommodation. Volunteering information about a disability will not subject an employee or applicant to any adverse treatment or penalty. All information concerning disabilities will be considered confidential and will be released only in accordance with the ADA and the NYHRL.

To request an accommodation please complete the accommodation request form and return it to Human Resources.

Sonya Williams, Vice President for Human Resources also serves as the Colleges ADA/504 Compliance Coordinator and can be reached at or (315) 781-3313.

Harassment and Non-Discrimination Policy

The Colleges will not condone any verbal or physical harassment of or discrimination against any employee by another employee, non-employee (e.g. contractors and vendors), student, or guest on any basis including, but not limited to, age, race, color, creed, gender, sexual orientation, gender identity or expression, physical or mental disability, national origin, religion, military or veteran status, marital or familial status, pregnancy, genetic information or any other status protected by law. The purpose of this policy is to assure that, in the workplace, no employee harasses another or discriminates against another on the basis of any protected status. Discrimination and verbal or physical harassment will not be tolerated and may result in disciplinary action, up to and including termination. Read More >>

Harassment/Discrimination Complaint Form (PDF)


Preparing Students to Lead Lives of Consequence.