Hours of Operation

  • Regular hours:
  • Monday – Friday 9 a.m. to noon
  • (Closed for lunch)
  • 1 p.m. to 5 p.m. (Shipping closes at 4:45 p.m. daily)
  • Saturday shipping window 10 a.m. to 12:45 p.m.

Student Package Pick-Up Hours

  • Monday and Wednesday 1 p.m. to 6 p.m.
  • Tuesday, Thursday, Friday 1 p.m. to 5 p.m.
  • Saturdays 11 a.m. to 1 p.m.

Mail Delivery

USPS mail, packages and campus department mail is now delivered and picked up daily at various departments on campus via our student work force. Questions can be directed to the HWS Post Office at ext. 3504 or postoffice@hws.edu.

Contact Information

  • 300 Pulteney Street
  • Geneva, NY 14456

Post and Print: Services and Pricing

Services and Pricing

Post and Print Services offers a full service Post Office and print shop to the HWS and Geneva communities. The Post Office is a contract substation of the United States Postal Service. For questions about mail and packages, e-mail postoffice@hws.edu.

You can ship items anywhere in the United States or internationally through the USPS or any major carrier (UPS, FedEx, DHL).

Amazon return packages may also be processed and sent from Post and Print Services.

Cash and all major credit cards are accepted.

The full service print shop can print anything from greeting cards to large banners. We also offer binding, foam core mounting, and laminating of printed materials. In addition, you can order supplies like card stock and letter head. For questions about printing or print supplies e-mail printservices@hws.edu.

Mail Services
  • Stamps - books and single stamps
  • 1st class mail
  • Priority mail/package – comes with automatic tracking information, and $50 insurance coverage
  • Express mail – overnight 1-2 days (depending on location) includes $100 Insurance coverage
  • International mail services
  • Certified mailing – additional cost
  • Return receipt – additional cost
  • Insured mail – under $500 or over $500 at an additional cost
  • USPS mail authorization forms
  • Metered mail - you need to provide your department account number; metered mail must be dropped off to the Post Office no later than 3 p.m. in order to ensure mail is metered and ready for same day postal pick up

For additional USPS services not provided at the Campus Post Office, go to USPS.com

Print Shop Services
  • Printing/copying
  • Finishing (binding, cutting, folding, etc.)
  • Wide format posters and banners
  • Laminating
  • Foam core mounting with or without laminate
  • Bulk mailing
  • Package receiving/shipping
  • Order paper and envelopes
Post Office Price List
Product Price
Stamps $0.66
Envelopes $0.20
Stamped Envelopes $0.90
Manila Envelopes  
6x9 $0.50
8.5x11 $0.75
10x13 $1.00
Bubble Mailers  
X – Small $1.25
Small $1.50
Medium $1.75
Large $2.00
Package Services (USPS, UPS, FedEx, DHL)
  • USPS
  • Prepare packages for shipping
  • Provide new or recycled packing materials and tape
  • Drop off for UPS, FedEx, and DHL
  • Make labels for any package
Notary Services

The Post Office is one of the locations on campus that offers free Notary Public services. Please see the bottom of the Registrar FAQ page for the full list.

Print, Mail, and Package Pick Up

Print, Mail, and Package Pick Up

Student Packages

You will get notified by e-mail when a package is ready for pickup. The e-mail will contain the package location and a reference code.

When you come to collect your package you will need the following:

  • Photo ID (required)
    Can be either a Colleges photo ID or driver's license
  • Package Location
  • Package Reference Code (C, LS, M, S, T, W or X)

The Post Office will be open until 6 p.m. on Monday and Wednesday for package pick-up, starting Monday 8/28.

If you need another student to get a package for you, you must send an e-mail to the Post Office giving your permission, and include the name of the person picking up your package.

Student Mail

You will be notified by e-mail for any First Class mail or payroll checks you receive. All other miscellaneous mail (magazines, newspapers, coupons etc.) will be placed in your student mailbox without notification.

Print Orders

All print jobs can be picked up at the Post Office, from 9 a.m. to noon and 1 to 4:45 p.m.

After Hours

If you need to get a package after the post office closes, fill out the after hours pick up form below to arrange for your items to be placed in a locker.

After Hours Package/Mail Locker

By filling out this form you are requesting that your package/mail be placed in a locker located outside of the Scandling Center Post Office for After Hours pick up. If your request is approved, you will receive a confirmation e-mail with instructions and your package/mail will be available for pickup after 5 p.m., during hours that the Scandling Center is open, to 9 a.m. the following business day.

Mailing and Shipping

Mailing and Shipping

For efficient and assured delivery of mail or packages please use the information and tips below.

Use the student box list (HWS credentials required) to look up a student mailbox number.

Mail Delivery

  • USPS mail and campus department mail is held at the Post Office in the assigned locker for each department. Approximate sort time varies, based on USPS, Fed Ex, UPS and DHL delivery volume.
  • Campus mail put in our campus mail drop box is usually sorted by the following work day.
  • Express mail for departments typically arrives on campus between 1 p.m. and 3 p.m. The Post Office will notify departments by phone for pick up.
  • Metered mail - you need to provide your department account number; metered mail must be dropped off to the Post Office no later than 3 p.m. in order to ensure mail is metered and ready for same day postal pick up.

The Post Office does not e-mail students for intra-departmental mail dropped off. If you have mail of importance for students, you will need to e-mail them after mail has been dropped off at the Post Office.

Intra-Campus Mail Formats
Intra-Campus Mail to Students

All student mail must have student name and box number clearly marked. Mail must be sorted in mailbox order prior to drop off.

Student name
Mailbox number XXXX

From: Name and Department

Intra-Campus Mail to Faculty/Staff

Prof. Jane Doe
Department and Building

From: Name and Department

Incoming USPS Mail and Package Formats
Incoming Address Format for Students

Always use student's *mailbox number on all mail and packages.

The mailing address for student mail is:

XXXX Scandling Center
Geneva, NY 14456

*(DO NOT use P.O. Box as your box number)

Incoming Address Format for Faculty/Staff

Mail and package deliveries must be formatted as *below in order for the US Postal Service to recognize HWS mail.

*Except UPS or Federal Express package deliveries to 20 Seneca St.

300 Pulteney St.
Geneva, NY 14456

How to Process Your Amazon Return With the HWS Post Office

When selecting how you will mail your return, choose "UPS Drop Off" OR "USPS Drop Off". This will generate your shipping label.

No printer? E-mail your label to: postoffice@hws.edu. We will print it for you!

We are unable to process QR Codes from UPS.

Courier pickups are daily.

Parents: Tips for Mailing to Your Student
  • Students are assigned a mailbox that may stay the same throughout their time at Hobart and William Smith Colleges.
  • All student mail must have student name and box number clearly marked. Using the correct address will ensure a timely delivery of all mail and packages for your student. Mailing to the correct address is very important particularly during the beginning of each semester and around holidays.
  • Please mail early to allow enough time for your package to make its way through the US Postal Service.
  • Always provide a return address on your mail or package and mark appropriately for perishable or fragile items.
  • If you are ordering something online for a student and are using a credit card that bears your name, please be sure that the student's name and mailbox number appear on the package.
  • Students are notified by e-mail when packages arrive for them.
  • Please never send cash through the mail; it is safer to send a personal check or money order.
Students: Mail Tips
  • Forgot your mailbox number? Box numbers are listed outside the package pick-up window for reference.
  • You will be assigned a Scandling Center mailbox for the entire time you are a student here. It will remain the same mailbox number.
  • You will be notified by e-mail for any First Class mail or payroll checks you receive. All other miscellaneous mail (magazines, newspapers, coupons etc.) will be placed in your student mailbox without notification.

Mail Processing

Mail Processing

The Post Office offers students the ability to forward, hold, or change your address. Use the information below to determine which best suits your needs.

Mail Hold

Will you be staying on campus for the break? If so, please fill out the form to keep your mail on campus. If you do not request a mail hold, all your mail will be forwarded to your home address.

Mail Forward

Not returning to campus after break? Please fill out the form to forward first class mail, which are letters, postcards, and large envelopes. Re-shipping packages that are not considered first class mail will incur a cost – please e-mail postoffice@hws.edu for package options.

Mail Address Change

Need to change your address? You will also need to change your address with the Registrar's office. Please fill out the form to change your address.

Printing and Supplies

Printing and Supplies

You can order print jobs and supplies online. Through the online ordering system, you can see all of the options for types of items we can print as well as the most up to date price list for your specific print job.

Note: If you have not ordered anything from the print shop you will need to register, even if you have HWS credentials.

For help ordering printing or supplies, contact Post and Print Services at (315) 781-3520 or printservices@hws.edu

Instructions for Online Ordering

Video and printable instructions for placing online orders are available: