Procedures for Requesting a Transcript

In accordance to FERPA guidelines, all requests for transcripts must include a signature. There is a $5.00 fee for all official transcript requests, expedited and international shipping may cost more. There is no charge for an unofficial transcript.

You may request a copy of your official HWS transcript in the following ways:

  • Official transcripts may be ordered through the National Student Clearinghouse. The link to order an electronic transcript or paper can be found here.  If you need more information you can also visit the help section. A credit card is required.

In order to track your previous order click here.

  • Unofficial transcripts for current students can be generated via your PeopleSoft account, which can be found here. You can get assistance generating your transcript by clicking help, including how to disable pop-up blockers, as this will prevent your transcript from appearing.

The HWS Registrar’s office encourages you to utilize the methods above to request a transcript. However you may also …

  • Print a transcript request form, fill it out entirely and return it to the Registrar's Office; This form should also be used for students who graduated from HWS who are requesting an unofficial transcript.

The form can be found here. Please return the form to us using the following procedures:

Fax: 315-781-3920
E-mail: Kim Boise at
Mail: Hobart and William Smith Colleges, Office of the Registrar, 300 Pultney St., Geneva, NY 14456

We cannot accept this form unless it includes your written signature and a full mailing address. Please pay with cash, check or money order. Credit cards can’t be accepted with the transcript request form. We will not delay processing your transcript request while waiting for payment.


Please call 315-781-3651 for questions regarding transcripts.

Students who are entitled to a complimentary transcript (ESSYI, J-1, students participating in HWS abroad) should follow the instructions sent by the coordinator of that program and fill out the form here, failure to do so may result in a monetary charge.


Office of the Registrar
Demarest Hall, Lower Level
Phone: (315) 781-3651
Hours: 8:30 a.m. - 5 p.m.
Fax: (315) 781-3920

Preparing Students to Lead Lives of Consequence.