Hobart and William Smith Colleges

HWS Engage FAQ for Club and Student Organization Leaders

What is HWS Engage?
HWS Engage is a database that chronicles student organization profiles, membership rosters, events, and other engagement opportunities from around campus. All student clubs and organizations must be registered with updated information on HWS Engage to be recognized by the Colleges as a student organization.  

Engage also serves as our primary events calendar. All clubs and organizations must submit their events and activities (including meetings) through Engage. The Corq app, which is connected to Engage, is your best source for campus event information on the go! Download the Corq app from the App Store or Google Play for free.

Who needs to use HWS Engage?
All student clubs and organizations will need to use HWS Engage to be registered with the Office of Student Engagement. This includes Greek organizations, clubs, club sports, and student organizations.

Why do I need to use HWS Engage?
HWS Engage is an incredible resource! Students can browse the site to learn more about organizations they are interested in. Clubs and organizations can also post photos, recruit members, message peers, and advertise events on the site. 

How do I register my club?
Registration is easy! Use the HWS Engage Club and Student Organizations manual. *Remember that only presidents can register their club!

What about the Involvement Expo and Student Leader Summit?
The Involvement Expo and Student Leader Summit registrations will take place through HWS Engage. We will inform you via email and through your HWS Engage profile when those registrations are available in mid-August!

What is the process for New Clubs to register?
All new clubs must get approval from Hobart Student Government and William Smith Congress before being recognized by the Office of Student Engagement and creating an Engage account. After approval, you’ll connect with your Student Engagement Advisor to create your account.

Who can register an organization in HWS Engage?
Only the club or student organization president can register an organization in HWS Engage.

What is the difference between having club status and being a registered organization?
Recognition by Hobart Student Government and/or William Smith Congress is what allows you to receive club status. Club status means that you are an approved club that can then by registered by the Office of Student Activities. The registration process for groups that receive Club Status is done through HWS Engage at the link “Register a New Organization.”

What about Event Registration?
Use the instruction document in the HWS Engage Club and Student Organization manual titled Registering a Club Event to register all club events (even meetings!).

What about Service Hours?
Use the instruction document in the HWS Engage Club and Student Organization manual titled Adding Service Hours to add any service hours on behalf of your club or organization. 

I’m having trouble!
If you are a club leader or member, contact the Office of Student Engagement for assistance with navigating HWS Engage. Call (315) 781-3880 or email Engagement@hws.edu.