The following summaries are to give an overview of Hobart and William Smith Colleges' employee benefit policies and plans in effect as of January 1, 2015. Please review each section thoroughly and use for future reference. The benefit summaries are guidelines only. The Colleges retain the right to supplement, modify, amend or eliminate the policies and plans. Every effort has been made to make these descriptions as brief, accurate and easy to understand as possible. Therefore, all details may not be described here. If there is a difference between the information in these sections and the official plan document, the official plan documents will govern. For more specific information, please contact Human Resources at ext. 3312.

Eligibility Definition

Effective Date of Coverage

Coverage under the benefit programs is effective the first of the month following the employee's date of hire and if the employee completes the enrollment applications within 30 days of their hire date.

Coverage under the basic life with accidential death & dismemberment insurance plan is effective on the date of hire, if the employee is actively at work. If not, then it is effective the first day the individual is actively at work. Employees must enroll to be covered.

New this year, benefit enrollment and changes will now be done online via the new online benefit portal www.enrollingiseasy.com

Directions for enrolling or changing your benefits via www.enrollingiseasy.com during the year other than open enrollment or for new employees.

The portal gives you the ability to enroll/change/cancel for the following benefits:

  • Medical
  • Dental
  • Vision
  • Flexible Spending Accounts (health and dependent care)
  • Life Supplemental Insurance Programs and Beneficiaries

Please note the retirement programs and HSA are separate from the benefit portal. If you need to make a change to your address please contact Human Resources or email spinner@hws.edu.

The Benefit Guides:

Administrative - Hourly

Administrative - Salaried


Part-time Employees

The Plans:

2018 Medical, Dental and Vision rates - Administrative

2018 Medical Dental and Vision rates - Hourly

Accidental Death and Dismemberment Coverage

Dental Insurance

Employee Assistance Program (EAP)

Faculty & Administrative Income Protection (Sick Days, Short & Long Term Disability, Salary Continuance)

Family and Medical Leave Policy

Flexible Benefits Plan

Life Insurance Programs

Medical Insurance Programs

Paid Time Off Benefits

Retirement Plan with TIAA-CREF

Tuition Assistance Programs

Useful Web Links for Retirement Planning

Vision Insurance and 2015 Employee Cost Information

Workers Compensation Insurance

What you should know - Benefits at Termination

What you should know - HIPAA Privacy Rules (Word)
This notice describes how your medical information may be used and disclosed and how you can get access to that information.

Retiree health plans will continue to be available through:

Aetna Medicare Advantage and MVP Preferred Gold

Aetna Medicare Advantage and MVP Preferred Gold Rates


AT&T Employee Discount

Long Term Care Insurance

New York's 529 College Savings Program

Verizon Employee Discount

2016 Benefits Summary Annual Reports

Summary Annual Report - Welfare Benefits Plan

Summary Annual Report - Section 125 Flexible Benefits Plan

Each year the Colleges are required by the Employee Retirement Income Security Act of 1974 (ERISA) to file an Annual Return/Report of Employee Benefit Plan, Form 5500 with the federal government for relevant benefit plans. Once the Colleges have filed the 5500s with the federal government, we are then required to communicate that fact to you in the form of a Summary Annual Report. In addition to these reports, we have attached several communiqués on varying topics that the federal government requires us to distribute periodically. The individual topics include the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, a copy of the Colleges’ Drug Free Workplace Policy, a copy of the Colleges’ Family and Medical Leave Policy, a copy of the HIPAA (Health Insurance Portability and Accountability Act) Privacy Notice, and a notification of continuation of benefit coverage rights under COBRA (Consolidated Omnibus Reconciliation Act of 1985). You have the right to receive paper copies of any or all of the attached documents free of charge upon request.


If you have questions or comments about the Colleges' benefit programs, please contact the Office of Human Resources at (315) 781-3312.


Employee Self Service

Employee Self Service Guide

Paid Family Leave (PFL)

Direct Deposit Self Service Guide *NEW*

2017 Employee Handbook

Community Standards


Preparing Students to Lead Lives of Consequence.