Answer: All student organizations must be:
1) recognized by Hobart Student Government (HSG) AND/OR William Smith Congress (WSC)
2) registered with the Student Activities office.
To begin, recruit a core number of students with a mutual interest in starting your club. We suggest between 10-20 students for starters. Next, contact the Hobart Student Government and William Smith Congress Presidents to request a proposal presentation date. If you are proposing a co-ed club, both councils must approve. For single sex clubs, you must propose to the respective council (HSG, all male or WSC, all-female membership). During your proposal, you should provide copies of a constitution or purpose statement, details about potential programs/events, and an estimated budget.
Answer: There are several ways to fund your organization. The most common sources are:
1) BAC (Budget Allocation Committee) funds.
2) Membership dues
3) Fundraising (selling goods or services)
4) Co-sponsorship from HWS departments or other clubs
5) local business donations (via free or discounted products and services)
Each semester, registered clubs have the opportunity to propose in front of a committee of students to request funding for the upcoming semester. Well prepared proposals with event dates, times and other specific information have the strongest chance of funding.
Requesting that members invest a few dollars in their clubs is not only appropriate, it is a quick way to generate a modest budget. If you have 30 members and charge $10 per semester, that’s $300 in the “bank” to help you get started.. $600 per year.
The means and amounts of fundraising $s is limited only by your imagination. Clubs raise funds through traditional t-shirt and bake sales or through creative programs like dunk tanks and haunted houses.
Many club sponsored events appeal to a wide variety of groups who might be interested in partnering up with your club. Recently, one club raised over $10,000 in co-sponsorships to bring a Broadway actor to speak. Co-sponsoring also helps reduce the number of duplicate or similar programs and maximizes attendance.
Depending on your needs, many local businesses will donate supplies and materials for your event in exchange for some free advertising on campus. You’ll need to think ahead as most business advertising budgets begin in January and run thin in early fall.
Note: All registered student organizations receive an HWS account to deposit and spend money. Off campus bank accounts are prohibited for student clubs.
Answer: Only registered student organizations (or students with an HWS department) may host campus events. Depending on the size and complexity of your event, you may need to start planning days or event months in advance. Small, or level 1 events, like hosting a Scandling table can be planned in a day. However, level 3 events, such as outdoor concerts, events involving contracts, catering, or activities open to the public may require several months of careful planning.
The proper way to begin is to complete an Event/Space Request Form in the Student Activities office. Upon review, a staff member may require one or more planning meetings to ensure your event is as safe and effective as possible.
Answer: Club sports are organizations that compete inter-collegiately (or compete off campus in general). Additional documentation above and beyond the student organization registration form is required before they can be officially recognized. Also, officer/captains must attend special HWS trainings each semester. Club sports propose for BAC funding on an annual (rather than semester basis).
Answer: Student Organizations or “clubs” enjoy many benefits. Registered clubs have full access to the wide array of available campus resources, may apply for funding, advertise on campus, and (for club sports) travel and compete against other colleges in their respective sport.
Here’s a quick list of benefits:
reserve space and tables on campus
Use A/V (audio visual) equipment: laptops, projection units, microphones, video equipment, PA systems, and much more.
Advertise throughout campus: flyers, posters, chalking, TV displays, email, post office
Request BAC funding
Rent HWS cars and vans (special restrictions apply)
Receive an HWS account #
Use copy and mail services
Use Sodexo catering services
With so many student organizations and clubs to choose from, this survey will help narrow your options in three easy steps:
1. Open the blank survey (click here)
2. Fill in your responses
3. Save and email the form
Once completed, your interests will be forwarded to the respective clubs for follow-up.
The Co-Curricular Transcript is a record of student involvement in campus (or co-curricular) activities such as club membership, leadership experiences, work-study, awards and volunteer service. Use it to compliment applications for campus leadership positions (RAs, OLs, Bonner Leaders, etc.) graduate school or your first professional position.
Once submitted, your transcript will be verified and printed for you.