The following are temporary changes to grading policies and procedures effective Spring 2020 semester due to the COVID-19 pandemic.  These policies will expire at the conclusion of the 2020 Summer Sessions.

  • Each faculty member will grade students with the grading system that each student currently has in place for the course, and submit those via PeopleSoft at the end of the Spring 2020 semester.
  • The Classes of 2021, 2022 and 2023 (i.e., current juniors, sophomores and first year students) will have until the end of the second week of Fall 2020 (September 4, 2020) to change posted letter grades to CR/DCR/NCR grades. In order to allow for the processing of degrees, the Classes of 2020 (current seniors) will have until 5 p.m. on May 18, 2020 to change the grading option for their courses from letter grades to CR/DCR/NCR, with the approval of their academic advisor. Please note that the record date for graduation will remain May 17, 2020.
  • There will be no maximum limit on how many Spring 2020 class grades any one student can change to CR/DCR/NCR.
  • Grades from the Spring 2020 semester that are changed to CR/DCR/NC will not count toward the maximum number of CR/DCR/NC grades a student can have during their time at HWS.
  • For this semester only, students who are more than two credits behind in their progress toward graduation can withdraw from a course with the approval of their Dean.
  • For this semester only, the Colleges will allow students who are repeating a course to opt for a CR/DCR/NC grade.
  • All departments and programs shall accept the grade of CR for HWS courses as satisfying any requirement that would be satisfied by a grade of C- or better. This will apply to all grades earned in class only during the Spring 2020 semester, Maymester 2020, and Summer Sessions 2020. This will temporarily override all department/program limits on CR grades.
  • DCR grades will count toward general graduation credit requirements. Departments and programs shall determine for themselves whether to accept DCR grades toward satisfying the requirements of majors and minors in the same way that a grade of C- or better would do. Please note that CoAA interprets this policy to mean that if a department/program decides to accept a DCR grade for the Spring 2020, Maymester 2020 and/or Summer Sessions 2020 that the internal logic of the policy means that those departments/programs are also willing to accept D+, D, and D- letter grades as counting toward the requirements of the major/minor. This is because any D, D+, or D- grade would be automatically converted to a DCR if the student so chose, and so the D letter grades must count in the same way as a DCR. [This will only be the case for Spring 2020, Maymester 2020, and Summer Sessions 2020 if departments/programs decide to accept DCR grades during any one, or all, of those terms.] If a department or program does not inform the Registrar's Office by May 4 that they have determined to count DCR grades toward satisfying these major or minor requirements, then these grades will not count for this. Remember that each department/program must accept CR grades as counting towards progress for all majors and minors, as per a faculty vote on April 6, 2020. This applies for all CR grades earned during the Spring 2020, Maymester 2020, and Summer Sessions 2020.
  • NC grades shall not count toward satisfying the requirements of any majors or minors on campus nor toward general graduation credit requirements.
  • No more than four grades above F but below C- (D+, D, D-, or DCR) may be counted toward the 32 semester equivalent courses toward the degree. Grades below a C- are still counted toward the limit of four; however, grades of DCR are not.

Change of Grading Option - Form A PDF For First Years, Sophomores and Juniors Spring 2020

Change of Grading Option - Form B PDF For Seniors in Spring 2020


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Demarest Hall, Lower Level
Phone: (315) 781-3651
Hours: 8:30 a.m. - 5 p.m.
Fax: (315) 781-3920

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