Student Information

International Students

F-1 and J-1 students are eligible to work on-campus while actively enrolled in classes. To comply with student visa guidelines the student employment position must be related to your field of study. You must maintain valid F-1 or J-1 status while engaging in on-campus employment.

Requirements:

  • You must be registered in a full course load during the academic year.
  • In accordance with visa guidelines, you may work up to a maximum of 20 hours per week on-campus during the academic year.
  • You may work full-time on-campus during vacation periods.
  • You may engage in 'on-campus employment' while completing the requirements for your degree.

Where can international students work?
International students with an F-1 visa may only hold jobs on-campus, according to federal law. They may not hold any job off-campus. Students on a J-1 visa must receive special permission to work on-campus and should contact Amy Teel, Programs Operations Manager, in the Center for Global Education for approval to work.

What documents do international students need to work?
International students who have not previously worked on campus must complete the following new hire paperwork PRIOR to beginning work. Please bring your original passport, visa and I-20 with you.

Prior to beginning work, complete and bring to the Office of Human Resources:

  • Bring Documents from Form I-9 Acceptable Document List - You must bring an original document from List A OR an original document from List B AND List C. A valid Passport would be an example from List A, your student ID or driver's license would be examples from List B and an original birth certificate or Social Security Card would be examples from List C.
    PLEASE NOTE: HR must inspect original documents in person and cannot accept photo copies, scanned images, etc.
  • W-4 - Employees Federal Tax Withholdings Certificate
  • IT-2104 - Employees State Tax Withholdings Certificate
  • PFL Waiver - Employee opt out and waiver of NYS Paid Family Leave Benefits
  • Foreign National Information Form - Employees foreign national information
    PLEASE NOTE: only required for international students

To be complete at the Office of Human Resources:

  • Form I-9 - HR will verify the identity and employment authorization of individuals hired for employment in the United States.
  • Labor Law Form - Wage Theft Prevention Act wage statement

What are tax treaty benefits?
A tax treaty is an agreement between two governments under which each country agrees to reduce or exempt an individual from federal income tax withholding on his scholarship /fellowship grants and/or compensation payments. A tax treaty is an attempt to avoid double taxation of income. Not all countries have tax treaties with the US, but students should visit the Business Office for appropriate consultation.

Do I need a Social Security Card to work?
Once you provide documents that verify your eligibility to work in the U.S., then you are able to begin your student employment position. You may begin working without a Social Security Card, but you will need to obtain one before the end of the fall semester to comply with U.S. tax law.

How do I obtain a Social Security Card?
The Federal Government now requires that a student have proof of employment before they may obtain their card. Once the campus department completes the hiring, the student must obtain a letter of support from the Marylyn Uhnak, Director of International Student Enrollment and Success, and proof of employment from the Office of Human Resources. The student must take these two documents to the Social Security Office in downtown Geneva to apply for their card. Please contact Marylyn Uhnak for assistance with this process, if desired.

Important contacts:

Marylyn Uhnak, Associate Vice President and Director of International Enrollment and Success
F-1 students should contact Marylyn with any questions related to working and their visa status. International students should also contact Marylyn for assistance applying for a Social Security Number.

Amy Teel, Programs Operations Manager, Center for Global Education
J-1 students should contact Amy to obtain approval to work and with any questions regarding their visa status.

The Office of Human Resource can assist with timesheet, paycheck, direct deposit or any other student employment related questions. HR is located on the 1st Floor of Gulick Hall and can be reached at hr@hws.edu or (315) 781-3312 Monday-Friday 8:30 a.m.-5 p.m.

 

Preparing Students to Lead Lives of Consequence.