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POSITION DESCRIPTION

Administrative Assistant
Office of Leadership Giving
Division of Advancement

SUMMARY:

Provides administrative and program support to the Leadership Giving Team within the Office of Advancement.

RESPONSIBILITIES:

  • Accurately complete travel expense reports for the members of the Leadership Giving Team.
  • Enter call reports and actions into Raiser's Edge for members of the Leaderhip Giving Team.
  • As needed, assist with travel plans for members of the Leadership Giving Team.
  • Become proficient in navigating and managing Raiser's Edge software database for records maintenance, exports, queries and generation of reports.
  • Provide administrative support to members of the Leadership Giving Team.
  • Assist the Leadership Giving Program Manager and Stewardship Program Manager with projects as needed.
  • Prepare mailings, letters, proposals and other written or electronic communications as needed.
  • Provide telephone support for the Leadership Giving Team.
  • Work collaboratively with other offices and staff within the Office of Advancement and its campus partners.
  • Maintain sensitive information and reports and show discretion with whom information should be shared.
  • Assist in the preparation of Leadership Giving events.
  • Assist and attend Homecoming Family Weekend and Reunion Weekend.
  • Other duties as assigned.

QUALIFICATIONS:

A high school diploma (associate's degree preferred) and at least two years of related experience as an administrative assistant are required. This individual must possess strong organizational skills, time managment skills, attention to detail and accuracy, basic math skills and have the ability to communicate effectively with internal and external audiences. Ability to work in a fast paced environment, establish priorities and meet deadlines is important. Excellent working knowledge of Microsoft Office (Word, PowerPoint, Excel and Outlook) is required. Knowledge of and ability to use web-based resources are important.

OTHER INFORMATION:

This is a full-time, 12-month, benefits-eligible administrative salaried (non-exempt) position. Normal hours of work are 8:30 a.m. to 5:00 p.m. Some weekend and evening hours may be necessary. This position description is not all-inclusive, as other tasks or responsibilities may be assigned.

APPLICATION INSTRUCTIONS:

Review of applications will begin immediately and continue until the position is filled. Interested applicants should send a cover letter, resume and the names with contact information for three references to:

Office of Human Resources
Hobart and William Smith Colleges
337 Pulteney Street
Geneva, NY 14456

Or by email to: ferran@hws.edu

EOE

Hobart and William Smith Colleges are committed to attracting and supporting faculty and staff that fully represent the racial, ethnic, and cultural diversity of the nation and actively seek applications from under-represented groups. The Colleges do not discriminate on the basis of race, color, religion, sex, marital status, national origin, age, disability, veteran's status, sexual orientation, gender identity and expression or any other protected status.

Founded as Hobart College for men and William Smith College for women, Hobart and William Smith Colleges today are a highly selective residential liberal arts institution with a single administration, faculty and curriculum but separate dean’s offices, student governments, athletic programs and traditions.  The Colleges are located in a small diverse city in the Finger Lakes region of New York State.  With an enrollment of approximately 2,000, the Colleges offer 62 different majors and minors from which students choose two areas of concentration, one of which must be an interdisciplinary program.  Creative and extensive programs of international study and public service are also at the core of the Colleges’ mission.