EMPLOYEE BENEFIT PROGRAMS
The following summaries are to give an overview of Hobart and William Smith Colleges' employee benefit policies and plans in effect as of January 1, 2015. Please review each section thoroughly and use for future reference. The benefit summaries are guidelines only. The Colleges retain the right to supplement, modify, amend or eliminate the policies and plans. Every effort has been made to make these descriptions as brief, accurate and easy to understand as possible. Therefore, all details may not be described here. If there is a difference between the information in these sections and the official plan document, the official plan documents will govern. For more specific information, please contact Human Resources at ext. 3312.
Effective Date of Coverage
Coverage under the benefit programs is effective the first of the month following the employee's date of hire and if the employee completes the enrollment applications within 30 days of their hire date.
Coverage under the basic life with accidential death & dismemberment insurance plan is effective on the date of hire, if the employee is actively at work. If not, then it is effective the first day the individual is actively at work. Employees must enroll to be covered.
New this year, benefit enrollment and changes will now be done online via the new online benefit portal www.enrollingiseasy.com.
Directions for enrolling or changing your benefits via www.enrollingiseasy.com during the year other than open enrollment or for new employees.
The portal gives you the ability to enroll/change/cancel for the following benefits:
- Flexible Spending Accounts (health and dependent care)
- Life Supplemental Insurance Programs and Beneficiaries
Please note the retirement programs and HSA are separate from the benefit portal. If you need to make a change to your address please contact Human Resources or email firstname.lastname@example.org.
The Benefit Guides:
Faculty & Administrative Income Protection (Sick Days, Short & Long Term Disability, Salary Continuance)
What you should know - HIPAA Privacy Rules (Word)
This notice describes how your medical information may be used and disclosed and how you can get access to that information.
Retiree health plans will continue to be available through:
Each year the Colleges are required by the Employee Retirement Income Security Act of 1974 (ERISA) to file an Annual Return/Report of Employee Benefit Plan, Form 5500 with the federal government for relevant benefit plans. Once the Colleges have filed the 5500s with the federal government, we are then required to communicate that fact to you in the form of a Summary Annual Report. In addition to these reports, we have attached several communiqués on varying topics that the federal government requires us to distribute periodically. The individual topics include the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, a copy of the Colleges’ Drug Free Workplace Policy, a copy of the Colleges’ Family and Medical Leave Policy, a copy of the HIPAA (Health Insurance Portability and Accountability Act) Privacy Notice, and a notification of continuation of benefit coverage rights under COBRA (Consolidated Omnibus Reconciliation Act of 1985). You have the right to receive paper copies of any or all of the attached documents free of charge upon request.
Employee Self Service
Handbook Appendix 1 - Family Medical Leave Act Policy
Handbook Appendix 2 - Responsible and Acceptable Use Of Electronic Resources Policy
Handbook Appendix 3 - Sexual Misconduct Policy - Spring 2014
Handbook Appendix 4 - Environmental, Health and Safety Program