Report of Student Overnight Travel

Instructions: This form should be completed and submitted by any faculty, staff, advisors or other colleges’ officials organizing and/or overseeing any student trip that results in overnight lodging.

More information

 

General Information

Academic Department, Organization, Club Name:

Purpose of Travel (academic, debate tournament, etc.):

Dates of Travel:

Departure:

Return:      

Name of primary faculty member, adviser, staff member traveling with students:

Primary adviser cellular telephone number:

Name of other faculty member, adviser, staff member traveling with students:

Other adviser cellular telephone number:

Names of students traveling:

Lodging

1. Hotel Name:

Hotel Address
(Street, City, State, Zip):

Dates of stay:

List of specific room numbers utilized by students:
If room information is not known prior to trip, the exact room numbers must be submitted within ten days of the completion of the travel via email to campussafety@hws.edu and corbett@hws.edu Hotel bill showing room numbers is acceptable.

2. Hotel Name:

Hotel Address
(Street, City, State, Zip):

Dates of stay:

List of specific room numbers utilized by students:
If room information is not known prior to trip, the exact room numbers must be submitted within ten days of the completion of the travel via email to campussafety@hws.edu and corbett@hws.edu Hotel bill showing room numbers is acceptable.

3. Hotel Name:

Hotel Address
(Street, City, State, Zip):

Dates of stay:

List of specific room numbers utilized by students:
If room information is not known prior to trip, the exact room numbers must be submitted within ten days of the completion of the travel via email to campussafety@hws.edu and corbett@hws.edu Hotel bill showing room numbers is acceptable.

4. Hotel Name:

Hotel Address
(Street, City, State, Zip):

Dates of stay:

List of specific room numbers utilized by students:
If room information is not known prior to trip, the exact room numbers must be submitted within ten days of the completion of the travel via email to campussafety@hws.edu and corbett@hws.edu Hotel bill showing room numbers is acceptable.

Length of Stay/Additional Venues

Length of stay:

One night*

*If one night, was lodging location utilized last year for same event or this year by the same group?

Yes    No


Short stay away (more than 1 night)

In addition to the lodging, was there an agreement to utilize other space at the lodging or other location? (classroom, meeting room, conference room, building, practice field, etc.)

Yes*

No

*If yes please answer the following questions:









Location name:    

Location address:
(Street, City, State, Zip)

Date(s) and times
at location:          

Space(s) utilized:

Additional location (if applicable):










Location name:    

Location address:
(Street, City, State, Zip)

Date(s) and times
at location:          

Space(s) utilized:

Shortly after submitting an online registration you will receive a confirmation email.

CONTACT

Department of Campus Safety
300 Pulteney Street
Geneva, NY 14456

Phone: (315) 781-3000
Fax: (315) 781-3022
Email: corbett@hws.edu

 

Connect

Hobart and William Smith Colleges
Geneva, NY 14456
(315) 781-3000

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