Appendix B
Mandatory Child Abuse Reporting

All members of the Colleges community have a duty to report suspected abuse, neglect, or sexual harassment of a minor (a person under the age of 18/17 years old or younger) when either of the following provides reasonable cause to suspect such abuse:

  • information shared by the minor or any other individual; or
  • personal observations or knowledge.

In addition, New York’s child abuse reporting law requires certain professionals to file a report with the New York Statewide Central Register of Child Abuse and Maltreatment and/or the Office of Children and Family Services when they either have reasonable cause to suspect or become aware of child abuse or maltreatment (neglect) committed by a parent, guardian, custodian or other person legally responsible for a child’s care (“parent or caregiver”).  Abuse or maltreatment means that the parent or caregiver directly harms the child or acts in a way that allows the child to be physically or emotionally harmed or sexually abused.  The following types of professionals who work for or with the Colleges are required to make these reports: any physician; registered physician assistant; psychologist; registered nurse; social worker; emergency medical technician; licensed mental health counselor; licensed psychoanalyst; director of a children’s overnight camp or summer day camp; mental health professional; substance abuse counselor; alcoholism counselor; and all persons credentialed by the Office of Alcoholism and Substance Abuse Services.  This Policy should not be relied upon alone to determine mandatory reporting obligations.  Individuals should be aware based upon their role and credentials whether mandatory reporting obligations exist.  Any questions should be directed to the supervisor responsible for overseeing the functions or role giving rise to the obligation.  In most cases, this will be an employee’s supervisor.

The duty to report is triggered by reasonable suspicion or belief.  There is no requirement that there be actual evidence of abuse, nor should any individual seek to investigate the matter before reporting.  Any doubt as to whether or not to report should be resolved in favor of making the report to ensure that the appropriate professionals in child protective services can assess the report and evaluate the safety of the minor.

If any member of the Colleges community has reasonable cause to suspect that a minor has been abused or neglected—including reasonable cause arising as part of any program or activity offered or sponsored by the Colleges, including the Hobart and/or William Smith Athletic Department, or by non-Colleges groups using Colleges’ Facilities—or if a minor tells a community member about abuse or neglect, the community member must immediately report the suspected abuse or neglect to any of the following individuals:

  • Vice President for Human Resources: 315.781.3312
  • Campus Safety: 315.781.3333 or 315.781.3000
  • Vice President for Student Affairs: 315.781.3900
  • Deans of the Colleges: 315.781.3300 (Hobart) & 315.781.3467 (William Smith)
  • Title IX Coordinator: 315.781.3922
  • Associate Dean of Students:  315.781.3880
  • If involved in a Colleges’ Program, report to the Camp Director or Program Director

The individual receiving the report will then notify the President’s Chief of Staff that a report has been made.  The Title IX Coordinator, Vice President for Human Resources, and/or the Camp or Program Director will also report the suspected abuse or neglect to the appropriate authorities, and the reporting community member’s presence may be requested during such report.

Members of the Colleges community may also report abuse or neglect directly to the authorities by calling the New York Statewide Central Register of Child Abuse and Maltreatment at its public hotline (800.342.3720) or one of the following numbers, as appropriate: 800.638.5163 (TDD/TTY) or 800.342.3720 (Video Relay System). 

In the event that an individual makes a direct report to SCR, the individual must also submit a written report to Ontario County Child Protective Services within 48 hours of the oral report.  The written report form (Child Protective Services form LDSS-2221A) is available at the New York State Office of Children and Family Services website at (click on Forms and then Child Protective Services to access LDSS-2221A).  A reporting individual can also obtain the form from the Colleges’ Director of Public Safety.  The completed form must be mailed or delivered to Ontario County Department of Social Services’ Child Protective Services unit at 3010 County Complex Drive, Canandaigua, New York 14424-1296.  Any individual making a direct report to the state—whether a reporter mandated by New York law or this Policy—should also immediately inform either the Vice President for Human Resources and/or the Camp or Program Director that he or she has made a report.

Preparing Students to Lead Lives of Consequence.