GRADE REPORTING

In the spring semester, grades for graduating seniors and MAT students are due to the Registrar by 11:59 PM Tuesday evening, May 10th in order to finalize GPA calculations, compile the information and data necessary for the faculty to vote on degrees and determine Latin Praise. All senior grades must be processed by this deadline. The faculty vote list will be based on all grades submitted to the Registrar by 11:59 PM Tuesday evening, May 10th.

If the exam schedule does not allow you to meet this deadline, you may arrange any alternate procedure which seems appropriate in order to evaluate the seniors by this time. Online grade submission will be available via the PeopleSoft Faculty Center beginning Friday, May 6, 2016. All final grades are submitted on-line via the PeopleSoft Faculty Center unless prior arrangements have been made in advance by the Registrar's Office for a printed hard copy grade roster.

For the other classes (current FYs, SOs and JRs), final grades are due 96 hours after each final examination.  Any delay will result in students not receiving grades on a timely basis which can adversely affect their ability to register for the next semester.  Timely grade reporting is necessary as it affects the academic review process conducted by the Committee on Standards at the end of each semester.  Please adhere to the established deadline for grade submission.

Final grades for the other classes (current first years, sophomores and juniors) are due by 11:59 PM Saturday evening, May 14th.

Online Grade Reporting

Online grading is available to faculty beginning May 6.

VERY IMPORTANT: If issuing grades of I, D, D-, D+, DCR, F or NC, you must indicate a reason/note for these grades (in PeopleSoft) before such grades can be saved and before the grades can be submitted in PeopleSoft. The system will not allow you to submit the grade roster if any of the grades on the grade roster are I, D, D-, D+, DCR, F or NC and DO NOT have a reason indicated.

  1. Go to the Registrar's webpage.
  2. Click on "HWS PeopleSoft Website."
  3. At the login, enter your user ID and password (which is the same as your HWS Network ID and password).
  4. At the Enterprise Menu, click on "Campus Solutions."
  5. Click on "Self Service" option to view available web services.
  6. Click on "Faculty Center" and then "My Schedule" to view your current schedule. (Be sure you are viewing the current term. Change the term if necessary.)
  7. Select the class to grade and click on "Grade Roster" icon. 
  8. GRADE ALL SENIORS FIRST. Grade Roster Type should be "Final Grade." Approval Status needs to be "Not Reviewed" to enter grades. Enter grades in Roster Grade column. (Use drop down to select grade). SENIOR GRADES ARE DUE BY 11:59 PM TUESDAY EVENING, MAY 10TH.   Note: If your entire section consists of SENIORS only, then change the Approval Status to "Approved."
    IMPORTANT NOTE: If issuing grades of I, D, D-, D+, DCR, F or NC, you must indicate a reason for the grade before such grades can be saved and before the grades can be submitted in PeopleSoft.  The system will not allow you to submit a grade roster if any of the grades on the roster are I, D, D-, D+, DCR, F or NC and DO NOT have a reason indicated.  Follow the system prompts to input this information.  To enter a note/reason, click on "Transcript Note" (2nd tab at the top of the list), then click "Note" in the last column to provide a reason. Enter the text in the designated area. (You are limited to 254 characters. Add any additional notes/reasons by adding new rows using the + sign.) Every time you enter a note, be sure to SAVE FREQUENTLY.  See attached instructions for further detail on this process.  PLEASE DO NOT USE THE BACK ARROW KEY ON YOUR BROWSER when navigating from the “Transcript Note” tab.  This will cause the grades to disappear and not be saved.  ALWAYS USE THE “RETURN TO SEARCH” option when navigating from the Transcript Note tab.  Continue until all students have a grade. Note: It is possible to enter a partial list of grades (which you must save in order to retain your efforts.)
  9. Once grading is completed, click "Save" at the bottom of the grade roster. When completing the grade input process for all students in the class, be sure to change the Approval Status to "Approved" to enter the remaining grades in the class.
  10. To officially post grades you have saved, the Registrar will run an overnight process (during the grading period) to POST all grades saved. Once grades are posted they appear in the Official Grade column and students can view grades in self service via the PeopleSoft Student Center.
  11. Once grades are posted, a "Request Grade Change" button appears. This will allow you to change an official grade. Select the new grade in Official Grade column and click "Submit" at bottom of page. Success appears next to the new grade.
  12. Click "Cancel" at bottom of page and return to the Grade Roster. (The original grade and the new grade will display).
  13. If you have additional classes to grade, click the "Return" button at the bottom left of the page and repeat steps 7-12.

IMPORTANT!

E-mail Kelly Crawford with Independent Study titles by Saturday, May 14, 2016.

Exam Schedule and Timeline For Grade Submission

Exam Date

Grades Due

Saturday, May 7 exams

Grades due Wednesday, May 11

Sunday, May 8 exams

Grades due Thursday, May 12

Monday, May 9 exams

Grades due Friday, May 13

Tuesday, May 10 exams

Grades due Saturday, May 14

Final deadline -
ALL GRADES DUE MIDNIGHT on Saturday, May 14, 2016.

General Notes Regarding Final Examinations

Faculty may substitute a take-home exam for an in-class final; however, take-home exams should be due no earlier than the exam period scheduled for the course.

The Spring 2016 Semester Exam Schedule is Saturday, May 7 – Tuesday, May 10, 2016. Final Exams are only given during the exam week.


CONTACT

Office of the Registrar
Gulick Hall, First Floor
Phone: (315) 781-3651
Hours: 8:30 a.m. - 5 p.m.
Fax: (315) 781-3920

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Hobart and William Smith Colleges,
Geneva, NY 14456
(315) 781-3000

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