GRADE REPORTING

In the spring semester, grades for graduating seniors and MAT students are due to the Registrar by 11:59 PM Tuesday evening, May 8th in order to finalize GPA calculations, compile the information and data necessary for the faculty to vote on degrees and determine Latin Praise. All senior grades must be processed by this deadline. The faculty vote list will be based on all grades submitted to the Registrar by 11:59 PM Tuesday evening, May 8th.

If the exam schedule does not allow you to meet this deadline, you may arrange any alternate procedure which seems appropriate in order to evaluate the seniors by this time. Online grade submission will be available via the PeopleSoft Faculty Center beginning Friday, May 4, 2018. All final grades are submitted on-line via the PeopleSoft Faculty Center unless prior arrangements have been made in advance by the Registrar's Office for a printed hard copy grade roster.

Grade Seniors First!!
Please grade seniors first. In order to gather senior information in time for commencement the Registrar's Office will run a process every hour to post any grade saved on a grade roster, whether or not the roster is in approved status. After you have finished grading ALL students on your grade roster (not just seniors), please be sure to change the grade roster status to "Approved" in order validate your choices. If you need to change a grade use the change grade feature or contact the Registrar's Office. Once grades are posted they appear in the Official Grade column and students can view grades in self service via the PeopleSoft Student Center. Once the Incomplete deadline has been reached, a process will be run to post the Lapse To Grade as the official grade. If outstanding work is completed before the deadline, please contact the Registrar to have an alternate grade posted.

Grading for the other classes (current FYs, SOs and JRs). Final grades are due 96 hours after each final examination.  Any delay will result in students not receiving grades on a timely basis which can adversely affect their ability to register for the next semester.  Timely grade reporting is necessary as it affects the academic review process conducted by the Committee on Standards at the end of each semester.  Please adhere to the established deadline for grade submission.

Final grades for the other classes (current first years, sophomores and juniors) are due by 11:59 PM Saturday evening, May 12th.

On-Line Grade Reporting

Online grading is available to faculty beginning May 4.

  1. Go to the Registrar's webpage.
  2. Click on "HWS PeopleSoft Website."
  3. At the login, enter your user ID and password (which is the same as your HWS Network ID and password).
  4. At the Enterprise Menu, click on "Campus Solutions."
  5. Click on "Self Service" option to view available web services.
  6. Click on "Faculty Center" and then "My Schedule" to view your current schedule. (Be sure you are viewing the current term. Change the term if necessary.)
  7. Select the class to grade and click on "Grade Roster" icon. Registration icon
  8. GRADE ALL SENIORS FIRST. Grade Roster Type should be "Final Grade." Approval Status needs to be "Not Reviewed" to enter grades. Enter grades in Roster Grade column. (Use drop down to select grade). The Registrar's Office will run a process every hour to post any grade saved on a grade roster, whether or not the roster is in approved status. Once grading is completed for your seniors, click "Save" at the bottom of the grade roster. When completing the grade input process for all students in the class (not just your seniors), be sure to change the Approval Status to "Approved" to enter the remaining grades in the class.  SENIOR GRADES ARE DUE BY 11:59 PM TUESDAY EVENING, MAY 8TH.   Note: If your entire section consists of SENIORS only, then change the Approval Status to "Approved."
  9. IMPORTANT NOTE ON INCOMPLETE GRADES: When a faculty member includes an “I” grade on the grade roster they will also be required to submit the “current” letter grade for the course, calculated including all incomplete work for the course, along with comments indicating what work is incomplete. The student’s transcript will show an “I” for the course until either they complete the remaining work or until the deadline for incompletes passes. Once the completed work has been graded by the faculty member a final grade will be indicated on the transcript. If the deadline passes without an updated grade, the transcript will reflect the “current” letter grade submitted at the time of the incomplete. The lapse grade entered at the time of the Incomplete will become the student’s final grade if outstanding work is not completed by the lapse grade date entered on the grading roster.
  10. If issuing grades of I, D, D-, D+, DCR, F or NC, you must indicate a reason for the grade before such grades can be saved and before the grades can be submitted in PeopleSoft.  The system will not allow you to submit a grade roster if any of the grades on the roster are I, D, D-, D+, DCR, F or NC and DO NOT have a reason indicated.  Follow the system prompts to input this information.  To enter a note/reason, click on "Transcript Note" (2nd tab at the top of the list), then click "Note" in the last column to provide a reason. Enter the text in the designated area. (You are limited to 254 characters. Add any additional notes/reasons by adding new rows using the + sign.) Every time you enter a note, be sure to SAVE FREQUENTLY.  See attached instructions for further detail on this process.  PLEASE DO NOT USE THE BACK ARROW KEY ON YOUR BROWSER when navigating from the “Transcript Note” tab.  This will cause the grades to disappear and not be saved.  ALWAYS USE THE “RETURN TO SEARCH” option when navigating from the Transcript Note tab.  Continue until all students have a grade. Note: It is possible to enter a partial list of grades (which you must save in order to retain your efforts.)
  11. If you need to change a grade, use the change grade feature or contact the Registrar's Office. Once grades are posted they appear in the Official Grade column and students can view grades in self service via the PeopleSoft Student Center.
  12. Once grades are posted, a "Request Grade Change" button appears. This will allow you to change an official grade. Select the new grade in Official Grade column and click "Submit" at bottom of page. Success appears next to the new grade.
  13. Click "Cancel" at bottom of page and return to the Grade Roster. (The original grade and the new grade will display).
  14. If you have additional classes to grade, click the "Return" button at the bottom left of the page and repeat steps 7-12.

IMPORTANT!
E-mail Bill Ellison with Independent Study titles by Saturday, May 12, 2018.

Exam Schedule and Timeline For Grade Submission

Exam Date

Grades Due

Saturday, May 5 exams

Grades due Wednesday, May 9

Sunday, May 6 exams

Grades due Thursday, May 10

Monday, May 7 exams

Grades due Friday, May 11

Tuesday, May 8 exams

Grades due Saturday, May 12

Final deadline -
ALL GRADES DUE 11:59PM on Saturday, May 12, 2018.

General Notes Regarding Final Examinations

Faculty may substitute a take-home exam for an in-class final; however, take-home exams should be due no earlier than the exam period scheduled for the course.

The Spring 2018 Semester Exam Schedule is Saturday, May 5 – Tuesday, May 8, 2018. Final Exams are only given during the exam week. Exception to the above must be approved by the Provost.

CONTACT

Office of the Registrar
Demarest Hall, Lower Level
Phone: (315) 781-3651
Hours: 8:30 a.m. - 5 p.m.
Fax: (315) 781-3920

Preparing Students to Lead Lives of Consequence.