IMPORTANT DEADLINES

DROP/ADD

FALL '16: Last Day Sept. 2, 2016
SPRING '17: Last Day Jan. 23, 2017

During fall and spring, students are allowed five (5) class days to drop and add a course. If a student is approved by the instructor to be added into an existing CLOSED course, the statement "add as overload" must be written on the drop/add form and signed by the instructor.

Students are encouraged to discuss changes with their adviser. Signature is needed only if course is closed and instructor is approving add as overload or if course is a "permission only" course.

Contact: Registrar's Office

CHANGE FROM GRADED COURSE TO CREDIT/NO CREDIT/”D” CREDIT COURSE BY END OF 11TH WEEK FOR FALL AND SPRING SEMESTERS


FALL '16: Nov. 11, 2016
SPRING '17: April 7, 2017

Contact: Registrar's Office

OFFICIAL GRADES FOR INCOMPLETES ARE SUBMITTED BY THE INSTRUCTOR TO THE REGISTRAR BY:

SPRING '16: Sept. 9, 2016
FALL '16: February 24, 2017

The incomplete, or “I,” is a temporary grade indicating that a student has been granted permission by the instructor or the dean to complete work for a course after the end of the semester without penalty. A request for an incomplete must be supported with a credible account of the student’s problem and with documents (a note from a physician, for example) wherever appropriate. An instructor may grant an incomplete for any part of the semester’s work except the final examination; only a dean can excuse a student from a final examination. It is understood by both the student and faculty member that when an incomplete is granted, the student is responsible for submission of work and the faculty member is responsible for submission of grade by the following deadlines. For fall semester incompletes, it is required that all outstanding student work be completed and submitted by the fourth week of spring semester and the final grade submitted by the faculty member to the registrar by the end of the sixth week or the “I” grade becomes a grade of “F,” unless the professor of record indicates an alternative grade that will replace the incomplete. For spring semester incompletes, it is required that all outstanding student work be completed and submitted by the end of the fall semester drop/add period and the final grade submitted by the faculty member to the registrar by the end of the second week of classes for the fall semester or the “I” grade becomes a grade of “F,” unless the professor of record indicates an alternative grade that will replace the incomplete.

Contact: Course Instructor

VOLUNTARY COURSE WITHDRAWAL (By end of 11th week for fall and spring)

FALL '16: Nov. 11, 2016
SPRING '17: April 7, 2017

See Catalogue for specific guidelines.

Contact: Dean's Office

MAJOR DECLARATION

March 3, 2017 – Deadline for Sophomores: Declaration of Major

March 10, 2017 – Deadline for Juniors:

  • Minor or Second Major Declaration
  • Completed Baccalaureate Plan (the Goals Audit Form)

April 14, 2017 - Deadline for Juniors: Major Audit Form

OTHER DEADLINES

Baccalaureate Plan, Goals Audit & Major or Minor Audit
All third year students (juniors) must complete and file prior to spring registration.

Contact: Registrar's Office

Declaration of Major/Minor Forms
All sophomores must file prior to spring semester registration.

Contact: Registrar's Office

Repeating courses
Repeating courses in which a D or F grade was given may be helpful in raising GPA. If a course is repeated, the second or latest grade will be calculated in the GPA. All grades are recorded on the Official Transcript. Courses repeated at other institutions are not included in the GPA.

Contact: Registrar's Office

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Hobart and William Smith Colleges,
Geneva, NY 14456
(315) 781-3000

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