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Commencement 2014




Checklist for Parents/Questions/Answers

When will registration instructions be sent home?

Commencement brochure was mailed in early March. Online registration was also available beginning in early March. Families who will stay on campus and/or will purchase meal tickets must preregister by May 9 and must pick up their registration materials at the Welcome Desk in the lobby of Jackson/Potter/Rees (JPR). The Welcome Desk will be open on Friday, May 16, from 4-8 p.m. and on Saturday, May 17, from 10 a.m.-5 p.m. Room keys, meal tickets, messages and general information will be available at the Welcome Desk. If you plan to arrive after the desk closes at 5 p.m. on Saturday, please have your son or daughter pick up your tickets and room keys during regular registration hours. Any room keys not picked up by 5 p.m. on Saturday will be available at the Campus Safety Office in the Medbery parking lot.

Will we need to purchase meal tickets for my graduating senior during Commencement weekend?

When registering, please note the following: Student meal cards will be honored for graduating seniors only at the Candlelight Dinner Gala on Saturday evening.  Graduating seniors who plan to join their families at other meals (except the barbeque) must purchase a ticket in advance.  Vegetarian entrees will be available at all meals. 

What is Baccalaureate?

Baccalaureate is a ceremony of transition, thankfulness, and reflection in honor of our graduates.

What is the dress code for formal ceremonies?

While ceremonies like Baccalaureate and Commencement are formal occasions, you will want to plan to be comfortable outdoors for a sustained period of time for each event and various receptions.  In May, Geneva temperatures can range from the mid 30's to the high 80's.  Warm clothing, sun protection, appropriate footwear and umbrellas are all advisable. Most guests aim for “dress casual” during the weekend.

Is there a limit to the number of people we can invite to Commencement Weekend?

You do not need tickets or invitations to attend the Commencement ceremonies. There is plenty of seating available and all family and friends are welcome to attend. Guests are seated on a first-come, first-served basis.

What about inclement weather?

Rain Plan: Should the weather be inclement, Commencement exercises will be moved to the Robert A. Bristol '31 Field House at the Caird Center for Sports and Recreation. WGVA (1240 AM and 96.1 FM), WEOS (89.5 and 90.3 FM) and WHWS 105.7 FM will make continuous announcements Sunday morning beginning at 7 a.m. You may also call (315) 781- 3150 or check the Daily Update for the most current information regarding location. Special parking and shuttle services will be made available should the rain plan be implemented.

Can parents and guests stay in residence hall rooms?

Rooms are available for families in residence halls on Friday, Saturday, and Sunday nights.  These dormitory rooms have two twin beds with shared bathrooms and limited amenities.

How much does it cost to rent a room in the residence halls?

All rooms are $60 per room per night and must be reserved by Friday, May 9.

Do you provide linens?

Yes, linens are included in the cost, yet you may want to bring extra pillows and/or larger towels.

Can my extended family and friends use the online registration pages to make reservations?

Yes, any guest may use the online registration materials. If someone in your family needs a paper copy of the registration materials, please call 315-781-3700 or email keyoung@hws.edu.

Is there parking for guests with accessibility needs?

Yes, there are parking sites available and there will be transportation provided from the parking lot to seating if needed. If you have any special needs that may require accommodation in order to ensure full participation in Commencement Weekend, please contact the Parents Office at (315) 781-3700.

Are there services for guests with hearing needs?

Yes, there will be a sign language interpreter at Commencement.

Will there be a professional photographer?

A professional photographer will photograph each senior as he/she receives his/her diploma. You will receive a color proof and order form a few weeks after Commencement, or you can contact:

Genesee Photo
P.O. Box 6691
Syracuse, NY 13217-6691
(800) 345-7427
www.geneseephoto.com

Will there be a video of Commencement available?

Personalized DVDs of Commencement are made available and sold through IT Services. To order, please complete the Commencement DVD order form. If you have questions or require assistance you may contact the IT Services Help Desk by phone at (315) 781-4357, or by email at helpdesk@hws.edu. The DVDs are completed and mailed in late-July.

REGISTRATION

Please click here for Parent & Family Commencement Registration.


Coverage


VIDEO

Commencement 2014 will be streamed live on Sunday, May 18 starting at 10:30 a.m.