Internal Post Start Date - Friday, November 2, 2012
Internal Posting End Date - Friday, November 9, 2012, 5 p.m.
Provide secretarial support for William Smith coaches and athletic administrators including processing routine correspondence and athletic material; maintaining NCAA compliance rosters and forms; corresponding with Corporate Alliance Partners; arranging travel and lodging for teams; providing support for department special events; monitoring building maintenance and room schedules; maintaining payroll budget for student workers; greeting visitors and assist students in absence of coaches; and other secretarial duties as assigned.
Athletic Department personnel are expected to work in compliance with the rules and regulations of the NCAA, ECAC, Liberty League and other relevant governing bodies as they pertain to their positions. The Department Secretary is expected to be supportive of the HWS Associate Director for Compliance and fully engaged in the Department's compliance education program.
General Office Responsibilities
NCAA Compliance/Roster Management
Supervisory Responsibilities/Student Payroll
Perform other responsibilities at the request of the Director of Athletics, Associate and Assistant Director of Athletics.
High school diploma (or equivalent) and at least three years of relevant (e.g. secretarial, event planning) experience required. Associate degree preferred. The ideal candidate will be a highly organized individual, able to work under certain degrees of pressure in a fast paced, deadline driven environment. In addition, the candidate must have excellent written and oral communication skills and have the ability to handle multiple projects with minimal supervision. The candidate must be proficient with Microsoft Office products (e.g. Word, Excel, PowerPoint). Ability to keep information in confidence required.
This is a full-time, 12-month, benefits-eligible position within the Collective Bargaining Unit. The position is a Grade 16 with a starting rate of pay of $12.55 per hour. Normal hours of work are 8:30 a.m. to 5:00 p.m. during the academic year and a possible shortened workweek during the scheduled summer hours time period. This position description is not all-inclusive, as other tasks or responsibilities may be assigned.
This is an internal posting at this time. External applicants should apply after the job posting down date of Friday, November 9, 2012.
Review of applications will begin immediately and continue until the position is filled. Interested applicants should send a cover letter, resume and the names with contact information of at least three references to:
Office of Human Resources
Hobart and William Smith Colleges
337 Pulteney Street
Geneva, NY 14456
Hobart and William Smith Colleges are committed to attracting and supporting faculty and staff that fully represent the racial, ethnic, and cultural diversity of the nation and actively seek applications from under-represented groups. The Colleges do not discriminate on the basis of race, color, religion, sex, marital status, national origin, age, disability, veteran's status, sexual orientation, gender identity and expression or any other protected status.
Hobart and William Smith Colleges are a highly selective residential liberal arts institution located in a small, diverse city in the Finger Lakes region of New York State. With an enrollment of approximately 2,200, the Colleges offer 62 majors and minors from which students choose two areas of concentration, one of which must be an interdisciplinary program. Creative and extensive programs of international study and public service are also at the core of the Colleges’ mission.