Student Information

Employment Eligibility

Required Paperwork

The I-9 Form:  Once you have been hired, but before you begin working, you must prove your identity and your eligibility to work in the United States by completing an I-9 Employment Eligibility Verification Form in the Office of Human Resources. This is a federal law required by the Department of Homeland Security for all new employees, including students, citizens and non-citizens.

Documentation that proves your identity and employment eligibility typically consists of EITHER a valid Passport, OR a driver's license or student ID card AND a social security card OR birth certificate.

If you do not have these documents available, please refer to the full list of accepted documents for other options.

**All documents must be originals, copies cannot be accepted.**

You should complete ONLY Section 1 of the I-9 form and then a Human Resources representative will verify/note your documentation, and sign the form. Once your employment eligibility has been verified, you should only have to complete the I-9 form once while a continuing student at HWS.

The W-4 Form: This form is the US Employee's Withholding Allowance Certificate - it is the federal tax withholding document.

Once you have completed these forms with the Office of Human Resources, you are all set to begin working on campus!

 

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Hobart and William Smith Colleges
Geneva, NY 14456
(315) 781-3000

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