Stewardship Administrator
Office of Leadership Giving
Division of Advancement


The Stewardship program supports the Colleges' fundraising efforts and builds lasting relationships with prospective and current donors through special events, stewardship, donor recognition programs, and regular communications to keep donors informed about the use and growth of their gifts. The Office of Stewardship, working within the Leadership Gift Department works, collaboratively with all other offices in Advancement and across campus.


  • Hold primary responsibility for the establishment, tracking, and audit of all endowed and restricted funds.
  • Create stewardship communications for donors/prospects, including endowed and restricted fund status reports.
  • Coordinate stewardship activities for new gift commitments and other initiatives for the President, his Cabinet members, and the Board of Trustees as appropriate.
  • Oversee and develop the design and production of comprehensive endowment reports.
  • Conduct research related to the production of comprehensive endowment reports.
  • Conduct research related to the production of stewardship reports including contact with senior administrators, faculty and students.
  • Oversee and coordinate the planning, development, and implementation of activities and associated special events that enhance total development efforts; for example, oversight of biennial scholarship receptions, trustee dinners, and involvement in groundbreakings and dedication.
  • Develop and manage all information pertaining to the Colleges’ naming opportunities and donor relations initiatives on the Advancement web site.
  • Proactively represent the department through participation in campus meetings and special projects.
  • Participate in short- and long-range strategic planning activities to create and implement donor donor relations goals and objectives.
  • Write copy for donor relations publications and publicity materials as required; draft letters, adapt form letters to fit specific criteria, and create e-mails requiring information or transmitting information.
  • Work closely with the Director of Advancement Communications to project management various communications that support donor relations and the Colleges' upcoming capital campaign; including tacking projects and proactively coordinating schedules reviews and approvals with staff and vendors as need.
  • Edit and/or proof copy as needed.
  • Must handle confidential and sensitive information with the utmost integrity.
  • Research and develop excellent familiarity with the names of important constituents of the Colleges.
  • Maintain knowledge of objectives of the Colleges’ upcoming capital campaign and the various events associated with the upcoming campaign.


Bachelor's degree, or the equivalent, and two years of progressively responsible analytical and administrative experience which have provided the applicant with the knowledge and abilities to handles the responsibilities listed above. The position requires independent judgment and decision making with ability to work independently as well as in a team environment. Must be highly organized and have excellent written and oral communication skills. Must have experience creating reports and manipulating data using a variety of software programs. Accuracy and attention to detail is critical. Must be able to manage multiple projects simultaneously, set priorities, effectively manage time and undertake long-term projects. Must be flexible and able to work under deadlines and collaboratively as a team.


This is a full-time, 12-month, benefits-eligible administrative salaried position. Normal campus office hours of work are 8:30 a.m. to 5:00 p.m. during the academic year with a possible shortened workweek during the scheduled summer hours. Some evening and weekend work will be required. This position description is not all-inclusive, as other tasks or responsibilities may be assigned.

The salary is competitive and is negotiable depending on the strength of qualifications. The benefit package includes but is not limited to: 20 days of vacation each year; 10 paid holidays; medical, dental, and vision insurances; long-term disability coverage; life insurance; and retirement benefits.


Review of applications will begin immediately and continue until the position is filled. Interested applicants are encouraged to submit a cover letter, resume and the names with contact information of at least three (3) professional references to our application service, Interfolio https://apply.interfolio.com/44074.

If you have any questions about using Interfolio, please send to ferran@hws.edu.


Hobart and William Smith Colleges are committed to providing a non-discriminatory and harassment-free educational, living and working environment for all members of the HWS community, including students, faculty, staff, volunteers, and visitors. HWS prohibits discrimination and harassment in their programs and activities on the basis of age, color, disability, domestic violence victim status, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, veteran status, or any other status protected under the law. Discrimination on the basis of sex includes sexual harassment, sexual violence, sexual assault, and other forms of sexual misconduct including stalking and intimate partner violence, and gender-based harassment that does not involve conduct of a sexual nature.

Founded as Hobart College for men and William Smith College for women, Hobart and William Smith Colleges today are a highly selective residential liberal arts institution with a single administration, faculty and curriculum but separate dean’s offices, student governments, athletic programs and traditions.  The Colleges are located in a small diverse city in the Finger Lakes region of New York State.  With an enrollment of approximately 2,000, the Colleges offer 62 different majors and minors from which students choose two areas of concentration, one of which must be an interdisciplinary program.  Creative and extensive programs of international study and public service are also at the core of the Colleges’ mission.



Preparing Students to Lead Lives of Consequence.