POSITION DESCRIPTION

Print Services Clerk
Print Services Department
Division of IT Services

SUMMARY:

Assists with various Print Services operational duties which include supporting the functions of a full-service print shop.

RESPONSIBILITIES:

Printing and finishing services:

  • Work with software packages like Photoshop, Publisher, In-Design, PowerPoint, and Microsoft Word to print to black and white, and color MFDs (multi-functional devices), as well as wide format printers. May also require consulting with customers on design that will yield the best print results.
  • Operate Xerox Fiery Server, which controls all of the print queues.
  • Work with workflow software to operate, and maintain wide format printers.
  • Operate and maintain binding machines, cutting machines, standard and wide format laminating machines, and folding machine.
  • Complete invoices for all jobs.

Mailings:

  • Update software, operate and maintain addressing/barcoding machine.
  • Collate and insert material for standard class, first class bulk, and intra-campus mailings.
  • Tray mailings and prepare postage statement forms to be sent with mailings.
  • Prepare monthly postage statement of standard class, and first class bulk mailings for department billings.

Other:

  • Receive and process requests from departmental offices for stationery, envelopes, and paper. Includes placing work orders with B&G to have supplies delivered.
  • Enter received items into People Soft, and send corresponding invoices to the Business office to be paid.
  • Organize and maintain filing system of vendors, service providers, supply orders, and invoices.
  • Maintain inventory of supplies.
  • Order supplies from vendors.
  • Administer the Print Shop Pro customer portal. Work with PMO to ensure that reports are run on a monthly basis and sent to the business office for budget reconciliation on a monthly basis.
  • Assist in the Post Office when needed.
  • Perform other related duties incidental to the work described herein, and as assigned by the Print Services’ Supervisor.

QUALIFICATIONS:

High school diploma or the equivalent required. Ability to deal effectively with all customers, including the public, faculty, staff, and students. Good organizational skills. This position requires regular lifting up to 75 lbs. and continual bending and stretching. Previous experience with similar equipment ina related setting highly desirable, including knowledge of PeopleSoft, ShipRite Point of Sale System, TrackIT and PrintShop Pro. Must be able to work additional hours when needed. Must be willing to be cross-trained in the description's responsibilities.

OTHER INFORMATION:

This is a full-time, 12-month, benefits-eligible administrative hourly paid position. Normal campus office hours of work are 8:30 a.m. to 5:00 p.m., Monday through Friday.

The benefit package includes but is not limited to: vacation, sick leave and personal days, 10 paid holidays; employer-paid long-term disability and group term life insurance programs; employee and dependent tuition benefits and a generous employer contribution to the retirement savings plan.

This position description is not all-inclusive, as other tasks or responsibilities may be assigned.

APPLICATION INSTRUCTIONS:

Review of applications will begin immediately and continue until the position is filled. Interested applicants should submit a cover letter, current resume, and the names with contact information of three professional references via our application service Interfolio https://apply.interfolio.com/44097.

If you have any questions about using Interfolio, please send to ferran@hws.edu.

EOE


Hobart and William Smith Colleges are committed to providing a non-discriminatory and harassment-free educational, living and working environment for all members of the HWS community, including students, faculty, staff, volunteers, and visitors. HWS prohibits discrimination and harassment in their programs and activities on the basis of age, color, disability, domestic violence victim status, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, veteran status, or any other status protected under the law. Discrimination on the basis of sex includes sexual harassment, sexual violence, sexual assault, and other forms of sexual misconduct including stalking and intimate partner violence, and gender-based harassment that does not involve conduct of a sexual nature.

Founded as Hobart College for men and William Smith College for women, Hobart and William Smith Colleges today are a highly selective residential liberal arts institution with a single administration, faculty and curriculum but separate dean's offices, student governments, athletic programs and traditions. The Colleges are located in a small diverse city in the Finger Lakes region of New York State. With an enrollment of approximately 2,300, the Colleges offer 62 different majors and minors from which students choose two areas of concentration, one of which must be an interdisciplinary program. Creative and extensive programs of international study and public service are also at the core of the Colleges' mission.

 

 

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Hobart and William Smith Colleges
Geneva, NY 14456
(315) 781-3000

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