Pre-Departure and Re-Entry Programming Coordinator
Center for Global Education


Works closely with the Associate Dean for Global Education and the Programs Operations Manager to facilitate international study programs and activities for our students. Responsible for maintaining and developing a robust menu of curricular, co-curricular, and extra-curricular programming related to global education at HWS. The Coordinator will collaborate with faculty, staff, and students across campus to advance the Center for Global Education’s (CGE) mission to integrate off-campus study into the overall academic and social experience of our students.


  • Oversee a multi-faceted pre-departure orientation for all study abroad students, including sessions on goal setting, peer-to-peer conversations with student Global Ambassadors, safety and security training, and workshops on travel writing and travel photography.
  • Manage re-entry activities for students returning from abroad, including the Global Ambassador and Global Buddy Programs, the Away Cafe Story Slam, the Global Visions Photo Contest and Photo Galleries, and the annual publication of The Aleph: a Journal of Global Perspectives. Assist in the delivery of the CGE's re-entry course, Continuing the Journey. Manage programming budgets.
  • Design and oversee the CGE’s publicity program to generate student interest in study abroad. Create presentation materials used at the HWSabroad Information Sessions held each semester.
  • Manage the CGE's online presence, including the official CGE web page, as well as social media initiatives on Facebook, Twitter and Instagram.
  • Administer small grant programs available to students to support academic and cultural projects abroad. Create opportunities for grantees to disseminate their experiences as part of the CGE’s campus internationalization efforts.
  • Organize and facilitate the annual planning retreat for the Center and produce retreat report and task lists.
  • Collaborate with other CGE staff to select and manage student Programming Assistants, returned students employed by the CGE who help with programming and other office work.
  • Assist with assessment activities for all CGE programming, including abroad programs and on-campus enrichment activities.
  • Represent the CGE at Admissions events and visit First Year Seminar classes to inform students about study abroad opportunities.
  • Work with the Programs Operations Manager to develop programming to help incoming international exchange students integrate into the campus and local communities.
  • Manage a small portfolio of study abroad programs.


Master's Degree and previous work experience in the field of study abroad. Experience with study abroad in a higher education setting is a plus. Strong candidates will have studied or lived abroad, possess a broad base of knowledge about other cultures, and be proficient in one or more foreign languages. This position requires flexibility, creativity, and strong organizational, communication, and problem-solving skills. Experience with Terra Dotta/Studio Abroad and knowledge of Microsoft Office and programs like Prezi, Indesign, Lightroom and Photoshop (or other image editing software) strongly preferred. Must demonstrate initiative, attention to detail, and the ability to work both independently and as part of a team.


This is a full-time, 12-month, benefits-eligible administrative salaried position. Occasional domestic and international travel may be required. The benefit package includes but is not limited to: 20 days of vacation each year; 10 paid holidays; medical, dental, and vision insurances; long-term disability coverage; group term life insurance programs; and retirement benefits. This position description is not all-inclusive, as other tasks or responsibilities may be assigned.


Review of applications will begin October 16th and will continue until the position is filled. Interested applicants are encouraged to submit a cover letter, resume and the names with contact information of at least three professional references to our application service, Interfolio:https://apply.interfolio.com/45612.

If you have any questions about using Interfolio, please send an email to ferran@hws.edu.


Posting Date: 09/28/2017

Hobart and William Smith Colleges are committed to providing a non-discriminatory and harassment-free educational, living and working environment for all members of the HWS community, including students, faculty, staff, volunteers, and visitors. HWS prohibits discrimination and harassment in their programs and activities on the basis of age, color, disability, domestic violence victim status, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, veteran status, or any other status protected under the law. Discrimination on the basis of sex includes sexual harassment, sexual violence, sexual assault, and other forms of sexual misconduct including stalking and intimate partner violence, and gender-based harassment that does not involve conduct of a sexual nature.

Founded as Hobart College for men and William Smith College for women, Hobart and William Smith Colleges today are a highly selective residential liberal arts institution with a single administration, faculty and curriculum but separate dean's offices, student governments, athletic programs and traditions. The Colleges are located in a small diverse city in the Finger Lakes region of New York State. With an enrollment of approximately 2,300, the Colleges offer 62 different majors and minors from which students choose two areas of concentration, one of which must be an interdisciplinary program. Creative and extensive programs of international study and public service are also at the core of the Colleges' mission.


Preparing Students to Lead Lives of Consequence.