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EMPLOYEE BENEFIT PROGRAMS

The following summaries are to give an overview of Hobart and William Smith Colleges' employee benefit policies and plans in effect as of January 1, 2014. Please review each section thoroughly and use for future reference. The benefit summaries are guidelines only. The Colleges retain the right to supplement, modify, amend or eliminate the policies and plans. Every effort has been made to make these descriptions as brief, accurate and easy to understand as possible. Therefore, all details may not be described here. If there is a difference between the information in these sections and the official plan document, the official plan documents will govern. For more specific information, please contact Human Resources at ext. 3312.

Eligibility Definition

Effective Date of Coverage

Coverage under the benefit programs is effective the first of the month following the employee's date of hire and if the employee completes the enrollment applications within 30 days of their hire date.

Coverage under the basic life with accidential death & dismemberment insurance plan is effective on the date of hire, if the employee is actively at work. If not, then it is effective the first day the individual is actively at work. Employees must enroll to be covered.

The Benefit Guides:

Administrative - Salaried

Administrative - Hourly

Faculty

The Plans:

Medical Insurance Programs and 2014 Employee Cost Information

Dental Insurance and 2014 Employee Cost Information

Vision Insurance and 2014 Employee Cost Information

Retirement Plan with TIAA-CREF

Useful Web Links for Retirement Planning

Life Insurance Programs

Accidental Death and Dismemberment Coverage

Faculty & Administrative Income Protection (Sick Days, Short & Long Term Disability, Salary Continuance)

Workers Compensation Insurance

Paid Time Off Benefits

Tuition Assistance Programs

Flexible Benefits Plan

Family and Medical Leave Policy

Employee Assistance Program (EAP)

What you should know - Benefits at Termination

What you should know - HIPAA Privacy Rules (Word)
This notice describes how your medical information may be used and disclosed and how you can get access to that information.

Retiree health plans will continue to be available through:

Aetna Medicare Advantage and MVP Preferred Gold

Aetna Medicare Advantage and MVP Preferred Gold Rates

Other:

AT&T Employee Discount

Verizon Employee Discount

Long Term Care Insurance

New York's 529 College Savings Program

 

2012 Benefits Summary Annual Reports

Each year the Colleges are required by the Employee Retirement Income Security Act of 1974 (ERISA) to file an Annual Return/Report of Employee Benefit Plan, Form 5500 with the federal government for relevant benefit plans. Once the Colleges have filed the 5500s with the federal government, we are then required to communicate that fact to you in the form of a Summary Annual Report. In addition to these reports, we have attached several communiqués on varying topics that the federal government requires us to distribute periodically. The individual topics include the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, a copy of the Colleges’ Drug Free Workplace Policy, a copy of the Colleges’ Family and Medical Leave Policy, a copy of the HIPAA (Health Insurance Portability and Accountability Act) Privacy Notice, and a notification of continuation of benefit coverage rights under COBRA (Consolidated Omnibus Reconciliation Act of 1985). You have the right to receive paper copies of any or all of the attached documents free of charge upon request.

 

MORE INFO

If you have questions or comments about the Colleges' benefit programs, please contact the Office of Human Resources at (315) 781-3312.

ADDITIONAL RESOURCES:

Employee Self Service

Employee Self Service Guide

2013 Employee Handbook

Handbook Appendix 1 - Family Medical Leave Act Policy
Handbook Appendix 2 - Responsible and Acceptable Use Of Electronic Resources Policy
Handbook Appendix 3 - Sexual Misconduct Policy - Spring 2014
Handbook Appendix 4 - Environmental, Health and Safety Program

Spring 2014 Community Standards