An employee with three (3) years of service since the last date of hire shall qualify for tuition assistance for the employee's dependent children, subject to the criteria set forth below. A dependent child is a child of the employee who receives more than half of his or her support from the employee and is identified as a dependent on the employee's federal income tax return. Tuition benefits are awarded annually and shall not be deemed to extend beyond the end of the academic year for which the benefit has been awarded. Therefore, eligible employees must apply each year on their dependent's behalf. These benefits shall be awarded, provided the criteria herein are met.
Tuition assistance for dependent children can be either in the form of tuition remission, tuition exchange or a tuition grant.
Tuition Remission: When a dependent child or spouse has been admitted as a full-time degree candidate at the Colleges, the employee may apply, through the Office of Human Resources, for tuition remission. If the student has tuition grants or scholarships from other sources, the amount of remission will equal the remainder of the Colleges tuition charges.
Tuition Exchange: If an eligible employee has a dependent child attending an undergraduate institution which is a member of the Tuition Exchange Program, the employee may apply for a Tuition Exchange benefits through the Office of Human Resources. In addition to the criteria set forth in this article of the Contract, eligibility for Tuition Exchange is dependent upon the terms and conditions of the Tuition Exchange program, including the availability to members of the Hobart and William Smith community of Tuition Exchange placement at the institution involved.
Tuition Grant: If an eligible employee has a dependent child attending an accredited undergraduate institution other than the Colleges or an institution at which the child would be eligible for Tuition Exchange, the employee may apply to the Office of Human Resources for a grant of up to $1,000 toward tuition charges. The $1,000 grant covers a full year of academic work. A person applying for a grant will receive a pro-rated amount of the normal grant equal to the portion of an academic year's work for which the employee is making application. In instances where both parents are employees of the Colleges, only one (1) grant per child per academic year will be awarded.
Grants, remission and tuition exchange are applicable to undergraduate study only and are awarded annually for a period not to exceed the equivalent of four academic years. In the event of death of an employee at a time when tuition assistance is being received or has been approved, the tuition benefit then in effect will continue through the academic year for which the benefit is being received or has been approved, as the case may be.
Employees with more than one year of service since the last date of hire are eligible for tuition assistance for courses taken by themselves pursuant to the following programs. For all programs, prior approval of the Supervisor and the Office of Human Resources must be obtained.
Courses Taken at the Colleges: Eligible employees qualify for tuition remission for one course per term. Please refer to the contract for specific conditions.
Undergraduate courses taken by degree candidates at institutions other than the Colleges. Eligible employee enrolled in degree programs at other accredited undergraduate institutions qualify for reimbursement of 75% of the tuition paid for course which are part of the degree program. Such employees may receive 100% tuition reimbursement for two such courses per semester taken at a SUNY community colleges. Proof of a passing grade in the course, along with the tuition bill from the institution must be submitted to the Office of Human Resources before payment will be made.
Other undergraduate course taken at institutions other than the Colleges. Eligible employees who do not qualify for the benefit described under B above may be eligible for 75% reimbursement for tuition provided the course is job related and offered at an accredited institution other than the Colleges. Such employees may receive 100% tuition reimbursement for two such courses per semester taken at a SUNY community college. Proof of a passing grade along with the tuition bill from the institution must be submitted to the Office of Human Resources before payment will be made.