STUDENT ACCOUNTS

Refund Policy

Notification of withdrawal requests must be made in writing and addressed to the appropriate Dean's Office. A full refund will be given to students who withdraw after tuition, fees, room and board have been paid, but who withdraw prior to registration and prior to the first day of classes. After the beginning of classes, the refund of tuition, room, board, and return of federal and institutional financial aid and education loans and other sources of payments, are prorated based upon the percentage of the semester that the student is enrolled. If the student is enrolled past 60% of the semester, there is no refund of costs of attendance, and no financial aid or loans will be returned to the grantors. The official withdrawal date used to determine the enrollment period is determined by the appropriate Dean's Office. This policy applies only to charges processed by the Colleges on the student’s account. The student activity fee, technology fee, health services fee, student health insurance premium, and vehicle registration fee are also excluded from refunds.

Refunds of Overpaid Amounts

Refunds of overpaid amounts will be mailed to you upon request, except when otherwise required by Federal Title IV regulations. Note any refunds to be made to a party other than the student must be submitted in writing to Student Accounts. Refund checks are normally issued within one or two weeks of the initial request.

Returned Checks

A returned check fee of $25 is assessed when checks are returned to the Colleges as uncollectible when presented. Returned web payments are assessed a fee of $30 by Nelnet Business Solutions.

Matriculation Deposits

The matriculation deposit is credited to the institutional deposit, and refunded upon graduation or otherwise permanent separation from the colleges. The matriculation deposit is to cover either damage incurred to property of the Colleges or for other expenses incurred by the student. Please note that enrollment deposits are forfeited, should a student decide not to matriculate into the Colleges.

CONTACT

Student Accounts Department
Hobart and William Smith Colleges
300 Pulteney Street
Geneva, NY 14456
(315) 781-3343
studentaccounts@hws.edu

Office Hours: Monday - Friday 8:30am - 5:00pm
(summer hours: 8:30am - 4pm)

 

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Hobart and William Smith Colleges
Geneva, NY 14456
(315) 781-3000

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