An e-mail distribution list allows a user to send an e-mail message to a group of people. At HWS, the hwsfaculty@hws.edu, hwsstaff@hws.edu, hwsemployees@hws.edu and hwssodexo@hws.edu e-mail distribution lists are to be used for distribution of announcements or information related to the academic or business needs of the Colleges only. Membership in these distribution lists is mandatory to ensure that broad communications are reaching every member of the respective constituent group.

Please see the chart below for a summary of the new e-mail distribution lists.

New E-mail Distribution Lists
E-mail Distribution List Name	Members	Authorized to Post to Distribution List	Membership Type	When and How Updated	List Owner
hwsfaculty@hws.edu	Instructors Assistant Professors Associate Professors Professors Emeritus Faculty Staff with Faculty Status or Instructional Responsibilities Senior Staff Faculty Secretaries Administrators as appropriate	Faculty Staff Sodexo	Mandatory	Daily Automatic Update from HR Records	Director of HR
hwsstaff@hws.edu	Salaried Staff Hourly Staff Union Staff Faculty with Administrative Responsibilities Sodexo Directors	Faculty Staff Sodexo	Mandatory	Daily Automatic Update from HR Records	Director of HR
hwsemployees@hws.edu	Instructors Assistant Professors Associate Professors Professors Emeritus Faculty Salaried Staff Hourly Staff Union Staff Retired Staff Sodexo Directors	Faculty Staff Sodexo	Mandatory	Daily Automatic Update from HR Records	Director of HR
hwssodexo@hws.edu	Sodexo, B&G and Dining Services employees with HWS e-mail accounts	Faculty Staff Sodexo	Mandatory	Dynamic update at time e-mail is sent	Director of HR

You do not need to do anything to subscribe to an e-mail distribution list. These e-mail distribution lists are mandatory and you will automatically be subscribed based on your role at HWS, as determined by Human Resources.

You cannot unsubscribe from these e-mail distribution lists. Membership in these e-mail distribution lists is mandatory to ensure that broad communications are reaching every member of the respective constituent group.

All messages sent to these e-mail distribution lists must be related to the academic or business needs of the Colleges. Posting a message is as simple as typing in the e-mail address of the e-mail distribution list you wish to send to (i.e. hwsfaculty@hws.edu).

If you want to reach everyone on campus, except for students, e-mail hwsemployees@hws.edu and hwssodexo@hws.edu, as shown below.

Yes, all faculty, staff and Sodexo employees, with HWS e-mail accounts, can post to any of the following e-mail distribution lists: hwsfaculty@hws.edu, hwsstaff@hws.edu, hwsemployee@hws.edu, hwssodexo@hws.edu. Remember sending to these e-mail distribution lists is only for announcements or information related to the academic or business needs of the Colleges.

Yes, there are a variety of options. You can contact the Help Desk at helpdesk@hws.edu or 315-781-4357 and someone will assist you based on your needs.

These types of postings should go to the HWS Community Board (www.hws.edu/communityboard).

On February 22, 2011 the FACSTAFF and STAFF LISTSERV lists will be retired. This retirement coincides with the launch of the new e-mail distribution lists and LISTSERV discussion lists. FACADM remains active pending additional faculty review of the new model.

There were no guidelines or processes in place when these LISTSERV lists were established. This new communications model provides faculty and staff with more options, consistency and clarity in the use of e-mail distribution lists and LISTSERV discussion lists.

If you send a message to any of the retired LISTSERV lists (FACADM, FACSTAFF or STAFF) you will receive an error message in response. The error message will look something like this:

A LISTSERV discussion list allows members of the group to conduct a discussion via e-mail. At HWS, the FACULTYFORUM@list.hws.edu, UNTENTUREDFORUM@list.hws.edu, STAFFFORUM@list.hws.edu, and HWSCOMMUNITYFORUM@list.hws.edu LISTSERV discussion lists (forums) can be used by any member of the group to initiate an e-mail-based discussion on any topic they believe may be of interest to the group. Participation in these discussions and membership in these groups is optional, with each user having the option to subscribe or unsubscribe from the list at any time.

Please see the chart below for a summary of the new lists.

New LISTSERV Discussion Lists
LISTSERV Discussion List Name	Members	Authorized to Post to Distribution List	Membership Type	When and How Updated	List Owner
FACULTYFORUM @list.hws.edu	Instructors Assistant Professors Associate Professors Professors Emeritus Faculty Staff with Faculty Status or Instructional Responsibilities Senior Staff Faculty Secretaries Administrators as appropriate	List Members	Optional	Members are added at time of hire and removed upon separation. Members can subscribe or unsubscribe at any time.	Managed by Director of HR, with any questions directed to COFAC. Moderated by list members.
UNTENUREDFORUM @list.hws.edu	Untenured Faculty	List Members	Optional	Members are added at time of hire and removed upon separation or change in status. Members can subscribe or unsubscribe at any time.	Managed by Director of HR, with any questions directed to Untenured Faculty Rep. Moderated by Untenured Faculty Rep. and list members.
STAFFFORUM @list.hws.edu	Salaried Staff Hourly Staff Union Staff Faculty with Administrative Responsibilities Sodexo Directors	List Members	Optional	Members are added at time of hire and removed upon separation. Members can subscribe or unsubscribe at any time.	Director of HR Moderated by list members.
HWSCOMMUNITYFORUM @list.hws.edu	Faculty Staff Sodexo, B&G and Dining Services employees with HWS e-mail accounts	List Members	Optional	Members are added at time of hire and removed upon separation. Members can subscribe or unsubscribe at any time.	Director of HR Moderated by list members.

The e-mail distribution lists are meant for singular communications, like announcements. Membership in the e-mail distribution lists is mandatory to ensure that broad communications are reaching every member of the respective constituent group. The LISTSERV discussion lists (forum) are for conducting campus-related discussions via email. Participation in these discussions and membership in these groups is optional, with each user having the option to subscribe or unsubscribe at any time.

No. Everyone will automatically be subscribed to the appropriate LISTSERV discussion list (forum) at the time the lists go live (February 22, 2011) or at the time they are hired. You may unsubscribe at any time. Additionally, members will be removed when they separate from the Colleges or their status changes. If you unsubscribe from the list, you must then submit a request to the LISTSERV discussion list owner to renew your subscription.

You can unsubscribe from a LISTSERV discussion list one of two ways:

1. Send an e-mail to listserv@list.hws.edu. In the body of the message, you should type "unsubscribe" and the name of the discussion list from which you wish to unsubscribe. Please see the screenshot below for an example.
   
2. The second option for unsubscribing is to send an e-mail to helpdesk@hws.edu and clearly identify from which discussion list you wish to unsubscribe.

You can request to be subscribed to a LISTSERV discussion list one of two ways. Please note that your request will be sent to the owner of the discussion list, who must approve your request.

1. Send an e-mail to listserv@list.hws.edu. In the body of the message, you should type "subscribe" and the name of the discussion list.
   
2. The second option for subscribing is to send an e-mail to helpdesk@hws.edu and clearly identify to which discussion list you wish to subscribe.

Click on the link provided in the confirmation e-mail. See below for an example. Once this is done, the owner of the LISTSERV discussion list will need to approve the request.

Yes, you may subscribe with an account other than your HWS e-mail account. However, this is not recommended as the LISTSERV discussion lists are intended for internal use only. In addition, all requests to be added to a LISTERV discussion list are subject to approval by the discussion list owner.

Posting a message is as simple as typing in the e-mail address of the LISTSERV discussion list you wish to send to (i.e. facultyforum@list.hws.edu). However, only those subscribed to the list may post to the group. Keep in mind, only members of that group will receive your message.

No. Only subscribed members of each LISTSERV discussion list may start a discussion with the respective group.

If you select "Reply" when replying to a message, it will only go to the sender of the original message.

If you select "Reply All" when replying to a message, it will go to the entire LISTSERV discussion list membership.

You can request to be subscribed to a LISTSERV discussion list one of two ways. Please note that your request will be sent to the owner of the discussion list, who must approve your request.

1. Send an e-mail to listserv@list.hws.edu. In the body of the message, you should type "subscribe" and the name of the discussion list. Please see the screenshot below.
   
2. The second option for subscribing is to send an e-mail to helpdesk@hws.edu and clearly identify to which discussion list you wish to subscribe.

The role of the owner is to serve as the key focal point and facilitator of discussions that may need to take place regarding the membership or feedback regarding the use of the respective e-mail distribution list or LISTSERV discussion list.

In addition to the new LISTSERV discussion lists, there are a variety of ways to conduct electronic discussions. You can contact the Digital Learning team at DLC@hws.edu where someone can help you with the best solution for your needs.

It depends on how the message was sent. It is best for users to send one message with multiple recipients, rather than separate messages to each group. This will ensure that people who are members of multiple lists will only receive one copy of the message.

No, you should address the one message to all the groups you wish to receive your communication. For example, if you want to send a message to all faculty and staff, send the message to hwsemployees@hws.edu, as shown below.

No. There are a number of student e-mail distribution lists already in place for communicating with various student groups.