Service Catalog: E-mail Listserv

Summary (what you get):

E-mail Listserv lists are a mechanism to distribute information amongst a group of users via e-mail. Lists are highly configurable by the requestor, who takes on the role of “List Manager”. Unlike some other e-mail distribution options, recipients of the list may be users within the HWS community (i.e. user@hws.edu) or generic Internet users (i.e. user@gmail.com).

Service Details:

List managers can either manage all membership requests or allow users to self-subscribe. There are two major types of e-mail lists:

  • Announcement Lists (one-way communication)
    Only the list owner or a small group of users may send messages to the e-mail list. Users subscribed to the list may receive, but not send, messages.
  • Discussion Lists (two-way communication)
    Any user who is subscribed to the list may receive and send messages to the list. Non-subscribed users are treated in one of two ways:
    • Only subscribers may submit messages to the list and users who are not on the list may not post messages to the list
    • Anyone may submit posts to the list, including non-subscribed, external users

Services Included:

  • An e-mail address in the form listname@list.hws.edu which distributes messages to list members
  • A Web-based administration tool allows a list manager to change membership and list properties

When Customer Receives It:

An e-mail Listserv can be requested at any time from the Help Desk by submitting a service request. A request is typically completed within one week depending on the nature of the list.

Related Information:

E-mail lists are one solution to send messages to a group of people through one e-mail address. Information may be shared amongst a group in other ways as well. See also: Public Folders, HWS E-mail Distribution List, and New User Account.

Where/how to request this service:

A user electing to take on the role of list manager would submit a request through the Help Desk at (315) 781-4357 or helpdesk@hws.edu. Please include the following information in your request:

  • The desired list name
  • The e-mail address of the user who would be "List Manager"
  • The Type of list - "Announcement" or "Discussion"
  • If the list is a "Discussion" list, who should be able to post messages - list subscribers only, or anyone?
  • Can anyone subscribe to the list, or should they only be added by the list manager?
  • Any members you would like pre-populated in the list

Requests for this service may be made at the Help Desk in the library, by e-mailing helpdesk@hws.edu or the online request form.

power button If you are having difficulty or you have unanswered questions, please submit a request, call the Help Desk at  (315) 781-4357, or e-mail helpdesk@hws.edu.