NAME
The name of this Board shall be "The Afro-Latino Alumni and Alumnae Board of Hobart and William Smith Colleges."
PURPOSE
The Alumni and Alumnae Board shall be the executive and administrative arm of ALAA. It shall exercise all the powers of ALAA between the meetings of ALLA which are not specifically reserved to ALAA as outlined in its Constitution.
BOARD MEMBERSHIP
The Alumni and Alumnae Board shall consist of the following members: the President, Vice-President, Secretary, Corresponding Secretary, Treasurer, Historian, the immediate Past-President and the Members-at-Large, as specified in Article VI of these By-Laws; the members of the Past-Presidents Advisory Board of ALAA, the Directors of Alumni and Alumnae Relations (ex-officio), and the Student Representative (ex-officio).
OFFICERS
1. The President of ALAA shall be the President of the ALAA Board and shall perform the usual duties pertaining to the office of President.
2. The Vice-President of ALAA shall be the have the same duties and powers as the President in the absence of the President.
3. The Treasure shall be responsible for fiscal matters of ALAA. Treasurer shall submit a written semi-annual report to the executive board of ALAA.
4. The Secretary shall keep the minutes of all ALAA Board meetings, and other meetings of ALAA. He/she shall perform such other duties and exercise such other functions as the ALAA Board may from time to time prescribe.
5. The Corresponding Secretary shall be responsible for disseminating information to the members of ALAA in cooperation with the Directors of Alumni and Alumnae Relations or the Directors designee at Alumni House. Said methods of dissemination of information shall include but is not limited to: via electronic mail, regular mail, publication and other viable means of communication.
6. The Historian shall be charged with the duty of documenting, in writing, electronically or otherwise, all events of ALAA. Such information shall be safely archived and be available for ALAA or members of ALAA.
7. The Directors of Alumni and Alumnae Relations for both Hobart College and William Smith College shall be ex-officio members of the ALAA Board and shall have no vote. He/she shall be give appropriate notice of the ALAA Board Meetings. He/she shall be a member ex-officio of all committees of the Board. He/she shall perform such other actions and exercise such other functions as the ALAA Board may from time to time prescribe.
ELECTIONS AND APPOINTMENTS OF ALAA BOARD MEMBERS
1. The President, Vice-President, Treasure, Secretary, Corresponding Secretary and Historian are elected in accordance with the Constitution of the ALAA as prescribed by the Election Committee.
2. The Student Representative(s) shall be appointed as a member of ALAA as agreed upon by the Executive Committee of the ALAA Board and the Executive Board of Sankofa, LAO, ASIA, PAALO and the Caribbean Student Association.
EXECUTIVE COMMITTEE
There shall be an Executive Committee of the ALAA Board which shall exercise all powers of the ALAA Board between meetings of the ALAA Board, which are not herein specifically reserved to the ALAA Board. The Executive Committee shall consist of the President, the Vice-President, the Secretary, the Corresponding Secretary, Historian, and the immediate Past President, and one or more Members-at-Large of the ALAA Board to be elected each year by the ALAA Board at the annual meeting. The Directors of Alumni and Alumnae Relations shall serve as ex officio, non-voting members of the Executive Committee.
MEETINGS
The ALAA Board shall meet at least once a year. Special meetings of the ALAA Board may be called at any time and place by the President of the ALAA Board or by the Director of Alumni and Alumnae Relations under instruction of the President of the ALAA Board. Notice of each meeting shall be given in writing to each at least one week prior to the date of meeting. Emergency meetings may be called in which case notification by telephone will be deemed valid. At the meetings of the ALAA Board, 25% of the members shall constitute a quorum.
LIAISON WITH ALUMNAE BOARD
The Vice-President, as Liaison of the ALAA Board shall promote communication between the Alumni and Alumnae Associations of Hobart College and William Smith College. The Vice President shall report to the ALAA Board at each meeting on any actions that were taken by the Alumnae Board of William Smith College and the Alumni and Alumnae Board of Hobart College since the prior ALAA Board meeting.
CHAPTERS
The Board shall designate local or regional Chapters for the purpose of providing activities for the Alumni and Alumnae located in particular geographic areas. The Executive Committee shall appoint a National Chapter Coordinator who shall be the General Coordinator of all the regional ALAA Chapters. The Directors of Alumni and Alumnae Relations and the Board shall assist the National Chapters Coordinator in coordinating and communication with all of the regional Chapters.
AD HOC COMMITTEES
Ad Hoc committees may be authorized for specific purposes when need has been determined by the President. The President shall appoint a chairperson for each ad hoc committee. The Chairperson shall select as many committee members as are necessary to carry out the stated purpose of the ad hoc committee subject to the approval of the Executive Committee of the Board.
AMENDMENTS
These By-Laws may be amended by a two-thirds vote of the members of the Alumni and Alumnae Board present at the Board meeting provided that written notice of the proposed amendment or amendments has been given to each member attending the meeting prior to such meeting.
