Connect: Interview Follow Up

The first thing to do post-interview is send a thank you letter.

Your thank you letter should be:

  • Sent within 24 hours
  • Brief
  • Personalized and sincere to each employer
  • Proofread
  • Printed on high quality paper or written on a note card

Frequently asked questions

I thank them in person, why should I write a letter?

  • It shows the employer you are sincerely interested in the position and the company
  • It is expected business etiquette
  • It demonstrates respect

When should I send the letter?

  • Within 24 hours of your interview

Email or snail mail?

  • Personal decision
  • Email is beneficial because it is fast
  • Snail mail shows additional effort on your part
  • Sending an email immediately and following up with a letter is also appropriate

Typed or hand-written?

  • Personal decision
  • Handwriting is rare and may leave a positive impression, if you handwriting is neat and legible
  • Always type if you have poor handwriting

How important is a thank you?

  • VERY! It may set you apart from other candidates
  • Opportunity for networking and establishing a contact

You got the offer, now what?


  • Never accept a job offer immediately. Always negotiate. Even if this is your first job and you do not have any experience realize that most of your cohorts will negotiate their offers and nothing is worse than realizing that your classmate that started the same day as you is making more money!
  • Most likely you don’t know the details of the salary, bonuses, or vacation, medical and retirement benefits. Before you accept the job, find out what they are.
  • Be prepared to negotiate. When you are interviewing for a job, do some outside research on average salaries and benefits in the area. Visit, NACE Salary Calculator
  • You do not need to negotiate during that first call. If you are not prepared, or are in a difficult position to talk, thank the caller for the job offer, tell them you are very excited about the position, and ask if you can call them back in one day. Be punctual and call back when you say you will.
  • Be creative in your negotiations. Almost no offer is final. If your future employer will not budge on salary, perhaps ask for bonus vacation days. You can also often negotiate moving expenses, start-up costs, or signing bonuses.
  • However the negotiations go, do not accept the job during that first phone call. Let the caller know that you would like between 24-hours and one week to make a decision. Then take a moment to breathe, to confirm that you covered all of your negotiating points, and to talk to anyone that might be affected by your decision before you officially accept the job. Most employers ask that you give them an answer within one week.
  • If you are waiting on another offer, ask for more time. You do not need to reveal any details about the other company or process.


  • During your negotiations you asked your future employer for a period of time to think about the offer. Respond within this time frame. Show your future employer that you are responsible and trustworthy.
  • Once you agree to accept the position, your spoken word is as good as your written word. Do not accept the job over the phone until you are 100% sure that you want to take it, including the current salary and benefits.
  • After you accept over the phone, you will often receive an offer letter to sign. At this point your negotiations are done, but review the letter carefully before you sign it. Make sure the information matches what you have been told. Do not hesitate to get in touch with the hiring manager if anything looks out of place.


  • Once you accept a position (written or verbal), you should withdraw from all other job opportunities.
  • Usually, this can be a simple email written to the hiring manager. Explain that you appreciate their consideration but have recently accepted another position. Be specific. Let them know exactly what you will be doing and why it is a good fit for you. Thank them for their time and consideration.
  • If you have established a rapport with the company and they have invested time and money in your candidacy, all correspondence should be initiated via telephone. A personal phone call can help preserve a good relationship.
  • A letter of withdrawal is an opportunity to show an employer that you are sincere and appreciated their time. It is also a good chance to show them you have landed a good position and might be a worthy candidate in the future.
  • Always send gracious and prompt withdrawals. Employees change companies all the time. No matter how you have been treated, you never know when certain paths will cross again, so never burn any bridges.

(Source: St. Olaf Piper Center for Vocation and Career-

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